Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

 

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply. 

Job Summary

The Closeout Analyst II is responsible for the closeout of complex contracts, requiring challenging financial reconciliations. Works independently to provide support in the closeout of procurement actions and client contracts. 

Responsibilities

ADMINISTRATIVE CLOSEOUT RESPONSIBILITIES

Partners with operations and contracts staff to gather and record information required for closeout of expiring client contracts.  Works with Project Managers to collect data to complete Federal Government forms such as DD250’s and DD882’s.  Completes other closeout related documentation as contractually required per contract terms or Federal Government regulations.Maintains records as prescribed in the Internal Operating Procedures.Responds to internal and external requests for documentation related to closed contracts in a timely manner.  Researches and gathers information to complete client specific closeout forms.

PROCUREMENT CLOSEOUT RESPONSIBILIES

Participates in the closeout of subcontracts.Receives internal authorizations from the organization to begin subcontract closeout.Works directly with vendors to obtain required subcontract closeout documentation.Verifies and reconciles vendor forms against Battelle financial records and systematically records the completion of selected agreement requirements (CMR, property, patent, small business, classified documentation).  Records closeout notes and status changes in Catalyst.Prepares files for submission for an audit based on Internal Operating Procedures (IOP’s).Approves the closeout of the subcontract and works with Accounts Payable to release any held vendor invoices. Systematically closes the subcontract in Catalyst.Maintains records as prescribed in the Internal Operating Procedures.Responds to internal and external requests for documentation related to closed procurement actions in a timely manner. 

 

Responsibilities

CONTRACT CLOSEOUT RESPONSIBILITIES

As assigned, completes the closeout of complex Federal Government rate-based contracts.  These could include (but not limited to) the closeout of master contracts, contracts with multiple terms, contracts with intricate funding structures, or contracts with multiple funding sites.Interprets contract billing requirements related to client contracts.  Completes an independent desk audit of contract costs and billings to verify compliance with cost allowability, funding limitations, contractual and Federal Government requirements. Identifies and reconciles discrepancies in financial data to correctly support the cumulative billed.  Works with Team Lead to initiate corrective actions as needed.Performs a detailed unbilled analysis adhering to GAAP, FAR and other relevant closeout requirements. Calculates and submits indirect rate adjustments.Creates the final invoice or voucher and related closeout documents. Assembles closeout package and submits to clients.  Submission may be through a client e-commerce site such as Wide Area Workflow (WAWF).As assigned, completes the internal closeout of Federal Government Firm Fixed Price and non-Federal Government client contracts.Verifies that billing has been completed and unbillable costs written offConfirms that other contract specific closeout requirements have been accomplished.Systematically records information in preparation for a final revenue review of contracts.Prepares and submits a monthly closeout revenue review to Corporate Accounting.  Works with Manager, Corporate Accounting and Finance to addresses and resolve revenue questions. Maintains records as prescribed in the Internal Operating Procedures.

 

GENERAL RESPONSIBILITIES

Develops and executes queries to respond to management requests for information.  Analyzes and interprets results and contract billing files to ensure accuracy.Participates in system testing activities.Monitors departmental mailboxes.Special projects as assigned.Key Qualifications

A Bachelor’s degree (in Finance or Accounting preferred); four years of billing or procurement experience (preferably with Federal Government agreements); or an equivalent combination of education and or experience in a related field.

Prior experience with contracting concepts, Federal Acquisition Requirements, Uniform Commercial Code.

Strong knowledge of project costing, general ledger accounting and revenue recognition.

Strong analytical and communication skills.  Ability to work independently with minimum supervision as an effective team member. Sound business ethics.

Ability to be flexible with changing priorities and short deadlines. 

Advanced Microsoft Office skills especially in using advanced functions in Excel, running queries and updating tables in Access and using organizational tools offered in Outlook.

Must have a background which would not preclude obtaining security clearance.

Preferred Qualifications A Bachelor’s degree (in Finance or Accounting preferred); five years of billing or procurement experience (preferably with Federal Government agreements); or an equivalent combination of education and or experience in a related field.Prior experience with contracting concepts, Federal Acquisition Requirements, Uniform Commercial Code.Strong knowledge of project costing, general ledger accounting and revenue recognition.Strong analytical and communication skills.  Ability to work both independently with minimum supervision as an effective team member.  General knowledge of organizational policies and procedures.  Sound business ethics.Ability to be flexible with changing priorities and short deadlines. Advanced Microsoft Office skills especially in using advanced functions in Excel, running queries and updating tables in Access and using organizational tools offered in Outlook.  The ability to function at a high level in various other software systems. Must have a background which would not preclude obtaining security clearance.
 

Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

Balance life through a compressed work schedule: Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.Take time to recharge: You get paid time off to support work-life balance and keep motivated.Prioritize wellness: Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.Better together: Coverage for partners, gender-affirming care and health support, and family formation support.Build your financial future: Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that. Advance your education: Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
 
You will have the opportunity to thrive in a culture that inspires you to:

Apply your talent to challenging and meaningful projects Receive select funding to pursue ideas in scientific and technological discoveryCollaborate with world-class experts in an inclusive environmentNurture and develop the next generation of scientific leadersGive back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer.  We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

 

For more information about our other openings, please visit www.battelle.org/careers