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Part Time Office Assistant Job Description

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Nature and Scope:

\n\nMust possess excellent verbal and written communication skills\nMust possess excellent customer service and organizational skills\nMust be accurate, detail oriented and dependable\nMust be punctual\nMust be a self-starter and able to work independently without supervision\nMust have strong multi-tasking skills\nMust have a positive and professional appearance, attitude, and demeanor\nMust consistently contribute as a team player\nMust meet reasonable deadlines\nAbility to handle possible difficult situations\nProficiency using Microsoft Office Applications and Outlook email\nProficiency using Google Suites Applications, Ability to master Vantaca and Reporting Systems\n\n

Tasks and Responsibilities:

\n\nGreet each person who enters the Town Hall and direct them to the appropriate person\nWelcome new residents providing a map and details about the property, and registering for the SummerGrove website, and information about open board meetings\nAnswer phones, check voicemails, and forward messages to the appropriate person\nAnswer emails\nScheduling reservations for all amenities\nAdding events and maintaining the office calendar\nIssue and activate amenity access fobs\nIssue seasonal passes, boat decals and boat launch keys\nIssue receipts for all monetary transactions\nApprove pending members on the SummerGrove website\nUpdating contact information in Vantaca and the SummerGrove website\nAssisting with log in help in Vantaca and the SummerGrove website\nSending portal keys and statements through Vantaca\nFile completed forms in the appropriate place\nMaintain office supplies, Town Hall supplies, and office forms\nClerical duties as assigned\nOther duties as assigned by the Property Manager, Modifications and Covenant Coordinator, and/or at the request of the BOD\n\n

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Compensation: $16.00 per hour

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Hours: Monday- Thursday 11am- 6pm and possible extra hours on weekends during summer months

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\n Requirements

Education: High School or Higher

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Experience: 3 years of relevant experience

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Required:18 years or older; pass drug test and background test

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Environmental Job Requirements:

\n\nPhysical demands involve processing and moving incoming and outgoing boxes (25-30 lbs)\nLengthy periods of sitting, standing, bending and stooping may be required\nStanding, sitting, walking, and climbing may be required.\nThe employee may be required to work at a computer and speak on the phone for extended periods of time.\n\n

Disclaimer

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The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.