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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: We are seeking an experienced maintenance professional with a strong background in mechanical systems to join our site maintenance team as a Planner. This role operates under minimal supervision, with the primary responsibility of planning work orders in the CMMS system for our in-house, 24x7 maintenance team. Key responsibilities also include planning for shutdowns, conducting equipment walk-downs, maintaining preventive and predictive maintenance plans, and having a solid understanding of site utility systems.

What your day-to-day will look like:

Planning Function

Review Daily Work Orders: Assess all incoming work orders each day.Same-Day Planning: Plan immediately for work orders that don't require a field walk-down or additional parts.Planning Details:Determine the safest and most cost-effective method, ensuring quality standards for the serviced department.Identify the asset or functional location.Assign the primary crew code and work type.Use General Facilities Maintenance (GFM) for non-asset work only.Ensure Corrective Maintenance (CM) pertains to an asset.Confirm Condition Operations (CO) if the asset is operational.Use Emergency Maintenance (EM) to gather information.Scope Verification: Confirm the work scope and check for duplicate work orders.Labor and Job Planning:Define labor requirements and prepare job plans from the library or create job-specific plans.Highlight safety and quality expectations in job tasks.Hours and Parts Management:Estimate required hours and manage inventory or one-shot parts as needed.Verify the accuracy of parts in one-shot requests.Completion and Coordination:Set a target completion date based on backlog, work priority, and parts delivery.Identify necessary permits, shutdowns, customer contact, and work dependencies as required.Complete Job Hazard Analysis (JHA) pre-work as needed.Ensure all necessary abbreviations are included in long descriptions.Field Walk-Down Protocol:Conduct field walk-downs without technician assistance when possible.Be present if a technician is necessary for tasks like confined spaces or shutdowns.Supervisor Consultation: Consult with the supervisor if a technician requests specific parts, work scope, or tools for follow-up before making adjustments.Planning Quality: Ensure plans are clear, complete, and concise.Review Exceptions: Examine work order exceptions for additional parts, incorrect scope, or discrepancies between actual and estimated hours.Timely Planning: Complete all work through planning within 7 days of receipt.Scheduling Consideration: Recognize that technician assistance for planning can disrupt schedules.

Asset Management

Field Walk-Down Data Collection: Gather missing asset information during field walk-downs.Asset Information Updates: Add technician-provided information to assets, spare parts, and job plans.PM Job Plan Adjustments: Update PM job plans in Maximo following supervisor approval of the work order.

One Team

Regular Meetings: Schedule regular meetings with the supervisors you support.Morning Toolbox Meetings: Participate in daily morning toolbox meetings to ensure alignment and communication.

Work Schedule: Monday through Friday, 7:30AM – 4PM

Desired or preferred experience and technical skills:

Life Sciences/Medical Facility Experience: Experience working in a life sciences or medical facility environment is an advantage.Preventive Maintenance (PM) Experience: Familiarity with creating and adjusting preventive maintenance plans and procedures.Supervisory Experience: Experience consulting with supervisors and adjusting plans based on team feedback.Multitasking Ability: Capacity to manage multiple responsibilities, including scheduling, asset management, and planning coordination.Technical Aptitude: Proficiency in using software tools for maintenance planning and data collection.

Required Skills and Experience

CMMS Proficiency: Strong experience with Computerized Maintenance Management Systems (CMMS), especially in planning and scheduling work orders.Mechanical Systems Knowledge: Comprehensive understanding of mechanical systems, including experience in maintenance and repair.Field Walk-Down Expertise: Ability to conduct independent field walk-downs and gather necessary asset data.Job Planning Skills: Proficient in developing job plans that are clear, complete, and aligned with safety and quality standards.Problem-Solving Ability: Strong analytical skills to assess work order exceptions and make necessary adjustments.Communication Skills: Effective verbal and written communication skills to liaise with technicians and supervisors.Time Management: Ability to prioritize tasks and manage time effectively to meet planning deadlines.Attention to Detail: Keen attention to detail for verifying parts, ensuring proper documentation, and maintaining data integrity.Team Collaboration: Demonstrated ability to work collaboratively with maintenance teams and participate in regular meetings.

These skills and abilities ensure effectiveness in the role of a CMMS Planner, supporting a 24x7 maintenance team while maintaining high standards of safety, quality, and efficiency.

Estimated total compensation for this position:

64,500.00 – 93,500.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –North Brunswick, NJ

Job Tags:

Advanced Planning and Scheduling (APS), Advanced Planning and Scheduling (APS), Communication, Computerized Maintenance Management Systems (CMMS), Corrective Maintenance, Deadline Management, Hazard Analysis, HVAC Systems, IBM Maximo, Job Planning, Maintenance Management, Maintenance Management Systems, Maintenance Planning, Maintenance Plans, Maintenance Repair, Mechanical Systems, Microsoft Excel, Multitasking, People Management, Planning Ability, Preventive Maintenance, Problem Solving, Quality Assurance (QA), Quality Standards, Safety Culture {+ 4 more}

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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