Details **Open Date** 10/02/2024 **Requisition Number** PRN40010B **Job Title** Manager, Marketing **Working Title** Communication Specialist - Programs and Events **Job Grade** F **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, 8:00AM to 5:00PM **VP Area** President **Department** 00642 - Technology Licensing Office **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $60,000-$75,000 **Close Date** **Job Summary** Under minimal supervision, the Communications Specialist will be responsible for planning, organizing, directing, and controlling all aspects of various programs and events. This role requires a strong focus on strategy, implementation, and logistical coordination. The Communications Specialist will manage a diverse range of events including networking conferences, awards ceremonies, educational programs, and other events promoted by TLO and UVH . The position will act as a representative for the U and its stakeholders to ensure continuity and quality in all event-related services. **Responsibilities** + **Develop and manage strategic goals for association partnerships and internal programs,** ensuring alignment with established strategic business objectives. + **Manage all aspects of events and programming** related to assigned programs, including networking conferences, awards, and educational events. + **Develop and maintain an annual strategic events calendar** and coordinate high-level engagements across multiple platforms. + **Write clear and strategic program content,** develop agendas, and create presentation materials that align with program objectives. + **Serve as the department representative** on various committees and in meetings to address program-related issues. + **Communicate effectively with all stakeholders** to ensure productive meetings and a balanced event schedule. + **Prepare or oversee the preparation of program budgets,** including sponsorship funds, and monitor expenditures to ensure financial alignment. + **Coordinate marketing and promotional materials** for new and existing programs, ensuring consistent messaging to both internal and external stakeholders. + **Facilitate collaborative relationships** with external community associations, vendors, and institutional partners to support program success. + **Attend weekly department meetings** and work at on-site events, including those before or after normal business hours. In addition to the primary responsibilities, the Communications Specialist will: + **Consult with clients to assess event needs,** ensuring all logistical and strategic event requirements are met. + **Oversee venue and catering arrangements,** including contracts, AV needs, and compliance with university guidelines. + **Manage event collateral,** such as name tags, swag, and printed materials, to ensure a professional and consistent brand presence. + **Maintain and manage vendor relationships** for event logistics, ensuring the timely and accurate delivery of services and materials. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** + Bachelor’s degree in a related area or equivalent experience (2 years related work experience may be substituted for 1 year of education). + Background in event planning, project management, or marketing. + Experience with Salesforce or similar CRM tools is preferred. + Demonstrated ability to perform the essential functions of the job as outlined. **Preferences** + Experience in small business or entrepreneurial environments. + 3-5 years of project management experience. + General marketing experience, particularly in event promotion and coordination. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.