With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

Associa is hiring an Communications and Activities Director for its HOA community in Dumfries, VA.

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Daily responsibilities:

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\n\nPerforming the administrative duties within the HOA office, which include but not limited to answering phone calls, e-mails and in person visits.\nUpdates and maintains tracking logs and spreadsheets (i.e., calendar, board listings, C3 information etc.)\nMaintains and updates community websites.\nCreate newsletter, collect advertisements, write articles, and all other newsletter duties.\nAssists with registration and welcome packet.\nResponsible for the entire rental processes, collecting contracts, obtaining checks, providing rental code, etc.\nAct as liaison and attend meetings with Social Committee and other Committees as assigned by Manager.\nCoordinates community events for all associations, supplies, food, beverage, contracts as it pertains to events, and maintains event tracking spreadsheet, etc.\nCoordinates all logistics, refreshments, registration attendants, etc.\nCoordinate special cleanings after/before events and rentals as necessary.\nPrepare appropriate RFP’s for activity related events, and stay within allocated budget.\nOrders and coordinates installation of community signs to advertise events.\nCreate Flyers to advertise and promote all HOA communications.\nResponsible for regular community e-mail blasts.\nAssists with supply orders for clubhouse, pool house, etc.\nUpdates and maintain bulletin boards, and sandwich boards.\nHandles overflow of incoming calls.\nProvides help with front desk gym coverage and badge printing.\nOther duties as assigned by HOA Manager and/or General Manager.\n\n Requirements\nStrong costumer service, friendly and professional attitude.\nAble to perform administrative tasks.\nGeneral office and computer skills, including word, excel and Microsoft Outlook required.\nAble to work effectively and positively and professionally with residents and other staff members at all times.\nExcellent time management, customer service and problem solving skills.\nMust have strong attention to detail and organizational skills.\nMust be proactive, self motivated and a team player.\nMust have personal vehicle and be physically capable of running errands and running large scale events.\n\n

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.