What you will be doing- ACCOUNTING

Print daily statements, copy all related back-up and mail with statements as necessary. Accurately post City ledger payments daily. Process returned checks through City Ledger and accurately complete check requisition to reimburse bank. Clear "comp" accounts daily. Verify division/account numbers on all departments. Print weekly reports. Promptly sign for, set up account for, and accurately log advance deposits. Promptly research and courteously answer guest inquiries. Respond to guest inquiries with 2-4 days of receipt. Promptly and accurately post all charges and rebates. Write up banquet check log. Accurately calculate and log Catering/Sales breakdowns. Promptly audit and log missing banquet checks, immediately informing supervisor of any discrepancies. Accurately review and complete all credit verifications for direct bill accounts. Maintain and organize accurate direct billing file. Complete all no-show invoices within one (1) week of event, ensuring accounts are written off if not paid within thirty (30) days. Ensure all invoices and group billings over $1,000 are sent by certified mail within one (1) week of the event. Complete all invoicing to customers within one (1) week of event including daily statements, delinquency statements every thirty (30) days and correspondence letter.

Human Resources

 Courteously and professional accept applications, pre-screen applicants, maintain closed
applicant files, schedule first interviews with Director of HR or appropriate department
head. Conduct background checks and reference review when requested. Observe all
applicable employment laws.  Efficiently and accurately sort and distribute incoming and outgoing mail and
correspondence. When appropriate, process and deposit checks according to Accounting
procedures. Coordinate preparation of all new hire paperwork, associate file and related card files.
Accurately prepare and distribute new hire packet, order and distribute name tags and
coordinate associate lock/locker system, while providing a courteous and welcoming
attitude for new associates. Complete all necessary documents and file accordingly. Accurately type memorandums, reports, policy statements, associate newsletter, associate
notifications, general correspondence, training materials, etc.  Maintain accurate active and inactive associate personnel files and update as required.  Collect monthly and quarterly reports; turnover report, insurance report, safety committee
meeting minutes, workers’ compensation loss history report, life insurance report, mini
Human Resources/Risk Management audit, self-inspection reports to submit to Corporate
offices on a timely basis. Assist associates with discount guest room reservation program, as needed. Prepare and mail birthday cards and other associate relation items on a timely basis.  Keep accurate files of department meetings minutes, job descriptions and job vacancy
postings. Maintain the Human Resources office in the absence of the Director of Human
Resources.  Quickly and efficiently handle associate requests and/or problems which may arise.