Compliance Specialist Department: Compliance Reports to: Compliance Manager Location: Liverpool, NY Full-Time: A typical work schedule is standard business hours, with the flexibility required to handle escalations or support during peak times or special projects. Pay Schedule: Weekly Pay Non-Exempt: Compensation starts at $42,000 to $55,000 annually, depending on experience Benefits: Begin the first day after the first two full months of employment Position Summary The Compliance Specialist supports the compliance team by managing key compliance initiatives, including overseeing the Records Management System (RMS), coordinating evidence for certifications, and ensuring adherence to control frameworks. This role also assists in maintaining and improving security frameworks such as HIPAA, NIST, SOC 1, SOC 2, and ISO. Essential Duties + Support the ongoing management and improvement of security frameworks, such as HIPAA, NIST, SOC 1, SOC 2, and ISO. + Help implement new processes or update existing frameworks to meet evolving regulations. + Collect and organize evidence for certification audits (SOC 1, SOC 2, HIPAA, NIST, ISO) and provide timely, accurate documentation. + Monitor compliance with internal policies, legal regulations, and certification requirements. + Conduct regular checks to ensure alignment with established guidelines and frameworks. + Track and maintain compliance controls, ensuring tasks are completed within deadlines. + Assist in managing and improving security frameworks, implementing updates as needed. + Assist with managing the Records Management System (RMS) to ensure accurate, organized, and accessible documentation for audits and reviews. + Prepare for and support internal/external audits by gathering documentation and addressing gaps. + Help develop, review, and update compliance policies and procedures to meet regulatory standards. + Organize employee compliance training, track completion, and maintain training records. + Prepare and distribute regular reports on certification status, compliance activities, and issues requiring attention. + Assist in organizing and coordinating compliance training sessions for employees. Maintain records of training completion and ensure all employees understand their compliance responsibilities. Minimum Qualifications + Education: Bachelor’s or Associate's degree in Business, Compliance, or a related field. + Experience: 3-4 years in compliance, records management, or a related field. + Experience with implementing, managing, or maintaining cybersecurity initiatives. + Strong analytical skills with excellent attention to detail. + Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and records management software. + Excellent written and verbal communication skills. Preferred + Six Sigma certification or knowledge of lean methodologies. + Knowledge of transactional printing. Decision Making Decisions significantly affect the strategy, operational, and business decisions that affect the department. Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills and general precedents and practices. Independence of Action Indicate the position's general degree of independence of action. Check only one. Results are defined, and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; the supervisor/manager is available to resolve problems. People Management Not responsible for supervising others. Physical Demands and Work Environment The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this position. + Standard office environment with a moderate noise level. + Some work may be performed in a warehouse or production facility environment. + Primarily, it is a passive role that involves sitting for extended periods. + Frequent computer use, including typing and viewing a monitor for long periods. + Occasional lifting of office supplies or documents weighing up to 20 pounds. + Ability to move around the office to assist team members or attend meetings as necessary. + Regular interaction with team members, management, and other departments within the company. + May require occasional extended hours or flexibility during peak periods or when handling escalations. Note This job description in no way states or implies that these are the only duties to be performed by this position's employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to accommodate individuals with disabilities reasonably. Immediate Mailing Services, Inc. is an equal opportunity employer and values diversity. Immediate Mailing Services, Inc. is a drug-free workplace that is compliant with applicable ADA regulations. Immediate Mailing Services Inc. is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age/ Immigration status. Immediate Mailing Service Inc. is committed to diversity and inclusion. We seek employees and customers from all backgrounds to join our teams, and we encourage them to bring their authentic, original, and best selves to work. Our employees are expected to do the same. All employment decisions are based on qualifications, merit, and business needs. The company is an equal opportunity employer, a drug-free workplace, and complies with ADA regulations as applicable, including Veterans Disabled. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health, safety, or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.