Conferencing Services Coordinator - 35664 University Staff **Description** **Conferencing Services Coordinator** **University Center and Event Services** **Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!** **Who We Are** The University of Colorado Colorado Springs (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=https://hr.uccs.edu/work-at-uccs) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Event Production Coordinator to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. At the base of the Rocky Mountains, Colorado Springs (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=https://www.visitcos.com/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle. **Salary** **Range** : $38,339 - $49,470 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions. **Work** **Location:** The work location for this position is on-site. Benefits at a Glance (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=https://hr.uccs.edu/employee-benefits) At UCCS, our employees are our most valued asset. We're proud to offer: + Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave. + Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices. + Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options. + Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth. + Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development. + Want to know your total compensation? Use our calculator (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=https://www.cu.edu/employee-services/collaborative-hr-services/cu-campuses/total-compensation-calculators) to get the complete picture! **Summary** The Conferencing Services Coordinator works to oversee the scheduling of facilities, coordination of event logistics, and coordination of campus lodging and dining for the Conferencing Services program through electronic and oral communication including in-person meetings. This position will serve as a campus information source for facility and equipment usage, catering, event policies and procedures, pricing, rentals and space availability. This position may work weekend and evening hours depending on the event schedule. **Operating Principles** The Conferencing Services team operates on principles of customer service, teamwork, communication, positivity, and belonging. We lead with empathy, humility, and selflessness in all we do. We embody service excellence in every interaction, striving to exceed expectations and create outstanding experiences for our clients. We approach every situation with respect and care, empowering our team to reach their full potential. Every member contributes to ensuring seamless operations, exceptional service, and a welcoming environment that fosters inclusiveness across the university community. **Essential Functions** The duties and responsibilities of the position include, but are not limited to: + Ascertains client needs and makes appropriate recommendations to client on how to best utilize facilities and resources. + Arranges all event logistics for clients including event parking, Information Technology, security, audio visual requests, custodial support, external rentals, event staffing, event space layout, etc. + Assists the Program Director of Conferencing Services with Conferencing goals. + Responsible for the hiring, supervision, and evaluation of Conferencing Services student employees. + Works with the Catering team to create and manage Banquet Event Orders (BEOs) for events. + Contacts and coordinates with third party vendors and suppliers for specialty equipment orders. + Coordinates staff for onsite, day of event support, including checking setups, catering deliveries, audiovisual setup, and inspecting rooms to meet client expectations. + Completes data entry of event information into the event management/ scheduling software. + Assists in the training of the department's student staff and provides ongoing support and development for all student employees. + Participates in departmental meetings and committees. **Tentative Search Timeline** + Priority will be given to applications submitted by: **January 5th, 2025** + Potential interview dates: **January 13th, 2025** + Potential start date: **February 1st, 2025** **Qualifications** + A bachelor's degree is not required but the ideal candidate has a bachelor's degree. + This is an entry level position, we are looking for someone with the ability to learn and apply new skills in event management, conferencing, sales, and client relations. UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices. Special Instructions to Applicants: Applications received on or before 1/5/2025 will receive priority consideration . Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 35664). Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=cucareershelp@cu.edu) . Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials. **Job Category** : Hospitality **Primary Location** : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40131 - VCAF-Aux-UC Event Services **Schedule** : Full-time **Posting Date** : Dec 19, 2024 **Unposting Date** : Ongoing Posting Contact Name: Joshua Hedrick Posting Contact Email: jhedric2@uccs.edu (https://apptrkr.com/get\_redirect.php?id=5887294&targetURL=jhedric2@uccs.edu) Position Number: 00002051 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/) jeid-83f2c49047492440bab061ba21e28630 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.