Confidential Executive Assistant (Library) Print (https://www.governmentjobs.com/careers/cityoftigard/jobs/newprint/4829223) Apply  Confidential Executive Assistant (Library) Salary $28.89 - $37.77 Hourly Location Oregon 97223, OR Job Type Full-time Job Number 2024-00077 Department Library Opening Date 02/13/2025 Closing Date 2/20/2025 11:59 PM Pacific + Description + Benefits + Questions Overview OUR PURPOSE At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area. OUR VALUES At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done. Examples of Duties The Tigard Public Library seeks a detail oriented, proactive problem-solver with excellent communication skills to be our next Confidential Executive Assistant. If you have these skills and you value equity, community, and collaboration, this may be an ideal position for you. The Confidential Executive Assistant provides administrative support to the Library Director and senior managers. Main duties include coordination of scheduling, assistance with meetings, and supporting the work of the Library Board. The Confidential Executive Assistant also organizes data and statistics for reports and budgets, partners with other city departments and divisions to support library operations, and lends a hand at service desks when needed. + Coordinates calendars and meetings, creates agendas, takes notes, and follows up with lists of action items for attendees. + Compiles stories and statistics on library services for reports and budgets. + Liaises with the Library’s advisory board, preparing agendas and taking minutes for the monthly public meetings. + Coordinates the annual Library Board presentation to City Council. + Collaborates with other city departments and divisions to support library operations. + Assists patrons at service desks. Knowledge Skills & Abilities: + Strong organizational skills. + Knowledge of Microsoft Office 365 suite, including excellent skills with Word, Excel, and SharePoint. + Strong communication skills in-person, via email, and by phone. + Ability to prioritize and follow through with multiple tasks. + Compile and analyze data and statistics. Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: + Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework or specialized training in business or secretarial science AND + Five (5) years of administrative assistant, executive assistant, office management, or related experience or two (2) years of experience equivalent to Senior Administrative Specialist at the City of Tigard. Supplemental Information Union Representation: not applicable for this position. Schedule: This position is 40 hours a week (1 FTE) and has a regular weekday schedule such as 8am-4:30pm Monday-Friday, which may be adjusted periodically for meetings or trainings. How to apply: Please apply online. We do not accept applications via email. Applications must be received by Human Resources by the closing time/date. IMPORTANT: In lieu of resumes and cover letters, the City of Tigard evaluates each applicant's work history and responses to supplemental questions. Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience. ATTENTION VETERANS: To receive veterans' preference, please upload your DD214/Separation documentation In addition to being a great place to work (https://www.tigard-or.gov/your-government/departments/human-resources/jobs) , the City of Tigard offers competitive employee benefits for full-time and part-time employees working 20 or more hours per week: Choice of health and dental plans Generous retirement plan (non-PERS) City-paid HRA-VEBA Paid time off (PTO) program plus paid sick leave 10 paid holidays Life and disability insurance Universal transit pass through TriMet This job classification is not represented by a union Click here (https://www.tigard-or.gov/your-government/departments/human-resources/benefits) for more detailed benefits information. 01 Which of the following best describes your highest level of education? + High School Diploma or Equivalent + Associate's Degree + Associate's Degree and additional coursework + Bachelor's Degree + Bachelor's Degree and additional coursework + Master's Degree or higher 02 Which best describes your years of administrative assistant, executive assistant or office management? + less than 2 years + 2-3 years + 3-4 years + 4-5 years + 5 or more years 03 Describe your experience as it relates to the Confidential Executive Assistant position at the Tigard Library. Please include your experience with prioritizing multiple tasks and creative problem-solving. (2-3 paragraphs) 04 Please read the 2021-2026 Tigard Public Library Strategic Plan. In 2-3 paragraphs, share which aspect of the plan you would be most excited to work on. What skills, abilities, or experience do you have that would help the Library meet our strategic priorities? Required Question Employer City of Tigard Address 13125 SW Hall Blvd Tigard, Oregon, 97223 Website http://www.tigard-or.gov Apply Please verify your email address Verify Email