Position Information Position Title Confidential II Dining Services FLSA Non-Exempt Primary Responsibilities Under the general supervision of the Director of Dining Services, this position is responsible for administrative professional support, providing high-level clerical and organizational support to the director and department, handling sensitive and confidential information with utmost discretion. Operates within well-established accounting practices, routinely completes bookkeeping duties driven by deadlines, audits and processes payrolls and coordinates temp and student hiring responsibilities for the department. Financial Duties: · Daily revenue reports sorted for all units and reconciled + Print deposits and verify accurate totals against the Revenue Center Report + Calculate and enter totals on spreadsheet to be sent to business office · Month End + Collect all unit internal transfers and process journal entries + Process all journal entries as needed + Balance month sales reports between POS reports and unit reports + Generate sales summaries for director for month end financial reports + Send final reports to the business office · Credit Card Reconciliation + Collect all credit card payments and filed based on card used + Breakdown receipts by budget and enter into CentreSuite · Process deposits for staff purchases and vendor rebates + Take deposits to the business office as necessary · Process invoices for payments + Collect invoices from units, separate by budget categories and enter into colleague for payment + Check all vendor statements to verify there are no outstanding payments + Verify with business office that invoices are paid + Process all AP/SP/EP/DD payments · Year End Reconciliation + Close all current Pos for current fiscal year and request to return excess funds to appropriate budgets + Create new PO’s for new fiscal year + Reconcile all credit card purchases up to 6/30 + Complete all unit transfers + Prepare budgets for the summer budget Payroll Records responsibilities: · Audit, coordinate, and support managers with weekly payroll responsibilities for dining and facilities departments. · Run accrual reports by pay period and verify benefit time requests with Kronos, check for missed punches, research ALOA , FMLA , probationary, benefit eligibility, sufficient time available and work with HR and SEIU contract to ensure payroll accuracy · Confirm position report by verifying employee’s position and unit and correct as needed with HR or financial aid · Transmit Kronos file electronically to payroll · New hires for Temp Employees + Receive new hire application from unit + Coordinate time for applicant to complete HR paperwork + Assist new hire as needed to complete the paperwork, verify work documentation and forward to director for approval + Send paperwork to HR and enter employee into Kronos and coordinate with managers to confirm official approved start date · Student Hires + Coordinate with financial aid and business office that student has completed necessary paperwork with their office + Maintain spreadsheet listing student employees on shared drive + Notify manager when student is approved to begin working · Onboarding/Offboarding SEIU employees + Track SEIU job openings coordinating with unit managers + Periodically check on recruitment/hire status with HR and update managers + Enter employee into Kronos when new hire process is finalized and notify manager + Maintain certain employee personnel files in office + Deactivate departing employee from Kronos after final pay issued · Summer Employee Records: + Enter salary increases into Kronos + Change codes for employees working over the summer to appropriate budget + Update new hire packets for onboarding + Coordinate with managers to update Kronos with current employees and deactivate any offboarded employees and send to HR + Reactivate full time employees to primary positions at the end of the summer budget Early Arrival Process: · Correspond with campus via email requesting all necessary information for early arriving students · Create and maintain excel spreadsheet to track early arrivals with arrival date, department and budget code · Coordinate with Purchasing Clerk to activate early arrival meal plans · Prepare journal entries to charge departments · Other duties as assigned Schedule: Monday – Friday, 8am – 4:30pm Days off: Saturday and Sunday Location: Eben Holden Minimum Qualifications + High School diploma (or equivalent) required. + Minimum of three years administrative/clerical experience. + Ability to operate various office equipment (copier, fax machine). PC experience; proficient in Microsoft Office. + Ability to learn other software programs. + Personality and temperament to handle several requests from a wide variety of sources and to work in a busy environment with frequent interruptions. + Very good organization and interpersonal skills and able to meet deadlines. + Confidentiality is a must for this position. Preferred Qualifications + Associates degree in business or accounting fields preferred. + Demonstrated knowledge of bookkeeping and payroll Salary $21.99 - $30.61 per hour. Actual starting rate will be based on education, skills, experience, and other factors permitted by law. Status (FT, PT, Seasonal, Temp) Full-time (12 months) Posting Detail Information Posting Number ST01337 Desired Start Date Open Date (to accept applications) Close Date (date applications will not be considered) Open Until Filled Yes Special Instructions to Applicant Please complete application form and upload required documents in the “applicant documents” section of the application. All offers of employment are contingent upon successful completion of a background (including criminal records) check. Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Resume + Cover Letter/Letter of Application Optional Documents