Details **Open Date** 03/03/2025 **Requisition Number** PRN41310B **Job Title** Development/Marketing Assistant **Working Title** Constituent Relations Coordinator **Job Grade** C **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Standard schedule is M-F from 8 AM to 5PM with 1-3 evenings and/or weekends days per month (for events). **TEMPORARY ROLE** **Start Date:** May 1st **End Date:** December 31st **VP Area** U of U Health - Academics **Department** 00972 - Advancement-Univ Utah Health **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $21.00 **Close Date** 05/01/2025 **Priority Review Date (Note - Posting may close at any time)** 03/21/2025 **Job Summary** The Constituent Relations Coordinator will provide critical support for alumni engagement, advancement activities, and special events at the Spencer Fox Eccles School of Medicine during a **6-9 month period.** This role will focus on coordinating key alumni programs, including class reunions, mentorships programs, and alumni communications. The position will play a vital role in event logistics, outreach efforts, and storytelling to strengthen alumni and student connections. This position will assist in the execution of special events and engagement initiatives, supporting reunion activities, networking programs, and stewardship efforts. Responsibilities will include distributing communications, such as the monthly alumni newsletter and marketing efforts, as well as curating and sharing compelling alumni and student stories. Additionally, the role will support database management and donor relations, ensuring accurate record-keeping and engagement tracking. The ideal candidate will have strong communication and project management skills, experience in event coordination and marketing, and a passion for fostering meaningful alumni relationships. This role requires collaboration with internal and external stakeholders, including alumni volunteers, students, faculty, and advancement colleagues, to ensure the success of alumni programs and initiatives. This is a **TEMPORARY ROLE** with a preferred start date of **May 1st, 2025** and end date of **December 31st, 2025** . **Responsibilities** **Event Coordination & Program Support** + Coordinate and assist with the organization and execution of special events, programs, and outreach activities including communications, outreach, and logistics. + Provide logistical support for alumni networking and mentoring programs. + Support stewardship efforts, including donor appreciation initiatives. + Work closely with volunteers and committees to enhance engagement. + Work closely with marketing/communications, donor relations, and campus partners on event and outreach activities. **Public Relations:** + Serve as the primary point of contact for alumni and student events, outreach and engagement. + Develop and maintain positive relationships with alumni, students, and donors in support of the institution **Communications** + Manage the creation and distribution of the monthly alumni newsletter. + Coordinate and assist with various marketing activities including digital communications, direct mailing, printing, social media, and constituent events. + Curate compelling alumni, students, research, and education stories for distribution on various platforms. **Data & Information Management** + Assist with prospect research and maintenance of database. + Identify and maintain information on alumni and donors in database. **Work Environment and Level of Frequency that may be required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Four years public relations experience which includes two years marketing, fundraising or sales activities, or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated human relations and effective communication skills required. Experience writing news releases, producing newsletters and organizing special events and fund-raising activities preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Experience in advancement or alumni and constituent engagement preferred. + Strong project management and organization skills. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.