This position will be based out of the Omaha/Council Bluffs Area. What we offer: + Health, Dental, Vision and other benefits available after 60 days + DailyPay + 401k + Paid Training + Paid PTO + Referral program + Discounts at all Kinseth Hotel Corporation hotels and restaurants + Work daily with Project Managers and Procurement Team on requests and processing of PO’s and invoices + Create purchase orders from proposals received from procurement team + Assign sequential PO numbers according to KHC procedures + Close attention should be paid to details for accuracy & reasonability test, i.e. proper unis such as sq ft, sq yd, lin yd, size of products, etc + Obtain approval from necessary approver, i.e. signed copy or docusign + Scan proposals, contracts or other back up required for purchase order & maintain electronic files of all purchase orders + As changes or addendums occur to purchase orders update the purchase order & incorporate change document in to electronic file so a history of all changes are maintained + Maintain a change order log for each subcontractor agreement & project + Maintain a delivery log for each project + Maintain PO Summary + Enter PO’s onto PO Summary (Smart Sheet) + Maintain any fields that have automatic notification features so the proper recipient is notified + Administrative contact for setting up new projects & granting access to new users + Set up new projects on Smart Sheet + Daily Processing of PO's working in conjunction with Construction Accountant to ensure invoices are paid timely and accurately + Field Vendor calls as needed for payment updates + Project review + Periodically review each project to look for abnormalities in products not ordered or PO’s that do not have invoices. + Review KHC accounting AP aging each week for each project to look for invoices not paid. Alert the project managers & procurement staff so they can communicate with necessary accounting staff to ensure timely payments + Particular attention should be paid to lead times of products, deposits needed to be put on pay applications, final payments required for products to be shipped + Insurance certificates + Request insurance certificates from required contractors + Maintain a file with all insurance certificates + Maintain a log of expiration dates, contact contractors & vendors when certificates are nearing expiration date + Review certificates to ensure they have proper additionally insured & coverages required + Assist procurement staff in obtaining selected proposals + Fee billings + Maintain a list of properties fees, billings & labor to be charged for projects & dates required + Create invoices (needs understand of KHC accounting system to know where bills are to be coded, in kind services vs. billed services) + Work with accounting staff to process bills + General office duties + Enhancing systems, procedures, and manuals to assist our staff in doing their jobs + Filing, scanning, answering phone + Assist construction team in maintaining electronic filing of plans, warranties, & other project related documents + Assist in processing credit cards + Review credit cards each month from construction staff to pull invoices that need to be put on reimbursement & pay applications. Send invoices to construction accounting to process reimbursable expenses