Position Description Summary:

Role: Contract Admin

Location: LAX and Van Nuys Airport - California (on-site full-time)

Administration of professional services contracts that provide planning & design and entitlement & environmental planning services in support of LAWA’s approximately $15 billion Capital Improvement Program at Los Angeles World Airports and Van Nuys Airport.

Essential Job Duties:

Provide a variety of contract administration duties for multiple professional service contracts, which may include:

Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.Process the addition and removal of firms to a given contract.Track relevant contract information and audit periodically.Maintain a log of contract performance.Oversee the creation and storage of all applicable documents and files.Understand all components of the contract including procurement and any amendments.Be familiar with City of Los Angeles and LAWA policies with regards to contracting.Conduct activities necessary when contracts expire or need to be closed out.Other duties as required

Task Orders:

Create labor, other-direct-cost, scope-based, and closeout task orders.Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.Resolve task order funding issues by working with the various LAWA teams.Resolve task order and contract related issues as they arise.Other duties as required.

Other:

Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.Coordinate with other LAWA groups, including Strategic Sourcing Division, Operations & Maintenance, etc.Provide administrative support to LAWA management.Prepare meeting agendas, minutes, and other written correspondence.Prepare ad-hoc reports as requested by LAWA management or as necessary.Attend meetings, including pre-bid/pre-proposal and outreach events.Assist in resolving issues between firms and LAWA. CONTRACT ADMINISTRATOR II Contract Administrator II PS1081, PS1082Process/coordinate LAX Security badge request packages: quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.

Hardware/Software Knowledge:

Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional • Highly skilled in Microsoft Excel

Professional Experience Level/Other Qualifications:

Understand the basic principles of cost accounting, contract lifecycles, and construction phases.Experience with task order contracts.Familiar with the United States General Services Administration per diem guidelinesCritical thinking skills to address and resolve administrative and process issues.Able to present information succinctlyMust be detail oriented and highly organizedEffective oral and written communication skillsMust be able to interface with a variety of people with different technical and educational backgroundsAt least three (3) to 5 years of experience in the administration of commercial/government contracts is requiredKnowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred

Education/Training:

A four-year degree is preferred, or at least course work in the fieldElement-Specific Requirements/NotesMay assume other duties as required/neededMaybe required to work past regular work shift

About Actalent

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