Job Posting Title:

Construction Contract Specialist

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Hiring Department:

Office of the AVP for FPM

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire a Construction Contract Specialist for Planning, Design and Construction.  PDC is currently managing more than $2 billion in major projects in the design and construction phases, and this position is critical for the successful delivery of these projects. 

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience.

UT Austin provides an outstanding benefits package. 
For more details, please see: https://hr.utexas.edu/prospective/ benefits and
https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

Responsible for the preparation, submission and maintenance of contractual agreements and related processes pertaining to construction projects managed by Planning, Design and Construction (PDC)

ResponsibilitiesEnsures sufficient familiarity with Competitive Solicitations and the resulting contracts, state procurement requirements and departmental processes to perform job duties and provide technical support to PDC staff as well as other University departments.Coordinates document distribution and quality control with Project Managers, Professional Service Providers, HUB Staff Associates, and Project Specialists on Competitive Solicitations and contracts.Prepares Competitive Solicitation award contracts for execution, routing, and retention. Reviews contract documents for quality control and compliance to state procurement regulations and PDC processes.Updates Contracts Database and LBB website with contract award information. Database entry and report generations.Schedules and coordinates multi-task projects in an evolving and deadline-driven environment in order to maintain timely completion of contract functions. Use computer applications Windows PC, Word, Excel, Outlook, Define, UTWorks and the contracts database.Provides technical, contracting and accounting support for PDC staff. Works independently as well as a Team Member with other contracting staff, Project Managers, HUB Coordinator and other professionals on Campus Construction/University Planning projects.Coordinates Competitive Solicitation related events including networking with PMs, training sessions, orientations, etc.  Other related functions as assigned.

Required Qualifications

High school graduation or GED. Five years of administrative experience. Experience in deadline-driven environment working on multiple projects. Three years of experience in Microsoft Office software. At least one year experience with database entry.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree or additional education in contract management or related field. More than three years administrative experience. Two years of experience in the preparation of contracts and competitive solicitation process. Experience in State of Texas procurement process.  Professional certification in procurement/contracting; Certified Texas Contract Developer and/or Certified Texas Contract Management.  Experience in construction industry, architectural, or engineering processes. Advanced Work skills including merging, formatting styles, templates and Excel linked workbooks. Familiarity with UTWorks (Assetworks) and DEFINE.

Salary Range

$70,000 + depending on qualifications

Working ConditionsStandard officeKeyboardManual dexterity

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.