Job Posting Title:
Construction Contracts Associate----
Hiring Department:
Office of the AVP for FPM----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
To Be Determined at Offer----
Earliest Start Date:
Ongoing----
Position Duration:
Expected to Continue----
Location:
AUSTIN, TX----
Job Details:
General Notes
The University of Texas at Austin is seeking to hire a Construction Contracts Associate for Planning, Design and Construction to review, negotiate, draft, revise, and amend construction contracts to ensure compliance with University Rules, which include the Rules, Policies and Regulations of the Board of Regents of The University of Texas System, The University of Texas at Austin, as well as State of Texas and federal laws. Provide expert guidance and consultation to all areas including internal and external constituents regarding contract management and related matters. Provides technical and contracting support for PDC staff including assigned Project Manager. PDC is currently managing more than $2 billion in major projects in the design and construction phases, and this position is critical for the successful delivery of these projects.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience.
UT Austin provides an outstanding benefits package.
For more details, please see: https://hr.utexas.edu/prospective/benefits and
https://hr.utexas.edu/current/services/my-total-rewards.
The Construction Contracts Associate will be responsible for drafting and negotiating new construction contracts, preparing notices to proceed, renewals, amendments, change orders, and closeout documentation as necessary; supports the pay application process and coordinates with internal and external parties as necessary. Reviews contract documents for quality control and compliance to state regulations and University policies including managing spend is within contract limits.
Responsibilities
Reviewing, revising and drafting construction contracts as well as other agreements or documents and making changes to agreements in order to comply with University Rules, which include the Rules and Regulations of the Board of Regents of The University of Texas System, the rules and policies of The University of Texas System, the rules and policies of The University of Texas at Austin, and State of Texas and federal laws. Working with University administration, attorneys, employees, and UT System administration and employees.
Processing solicitations for competitive sealed proposals and CMR projects including scheduling and conducting all meetings, managing the evaluation process and communicating with all stakeholder/interested parties.
Tracking, quality checking and process of documents associated with contracts including pay applications, change orders, certificates of substantial completion, amendments, close out documents, bonds, certificates of insurance
Corresponding with vendors and personnel at The University of Texas at Austin, including explaining effects of provisions and clauses, risks associated with clauses, and the legal effect of clauses. Enter solicitations, construction contracts, change orders and amendments in contracts database including status and payment information. Coordinate document distribution, ensuring all documents are correct and complete when received, and that all stakeholders receive copies.
Perform as a part of the Project Team to provide guidance and assistance to Project Managers (PMs), the Historically Underutilized Business (HUB) Office and Business and Financial Services (BFS). Cross train on other contract functions to provide back up to other team members.
Schedules and coordinates multi-task projects in an evolving and deadline-driven environment in order to maintain timely completion of contract functions. Proficiently utilizes computer applications Windows PC, Word, Excel, Outlook, Powerpoint.
Other related functions as assigned. Collaborate with other UT Austin colleagues to initiate and develop process improvements.
Required Qualifications
Bachelor’s degree.
Attention to detail and excellent customer service skills.
Three years of experience in negotiating and drafting contracts.
Ability to work in a professional manner as both a self-starter and a team member.
Strong business process skills.
Excellent communication and interpersonal skills.
Excellent organizational skills.
Proficient at Microsoft Office Products, Access, Docusign.
Equivalent combination of relevant education and experience may be substituted as appropriate, including contract manager certification (CTCM or CTCD).
Relevant education and experience may be substituted as appropriate.
Preferred QualificationsLegal Assistant or significant work regarding contracts for State agencies or institutions of higher education.
Salary Range$80,000 + depending on qualifications
Working ConditionsStandard office
Keyboard
Manual dexterity
Work Shift40 hours per week, primarily remote with some possibility of being required to come to campus for required meetings/functions, with notice.
Required MaterialsResume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]----
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.