Position Details Position Information Department Procur,Cntrcts&MatlsMmgt (QCP) Position Title Officer-Contracts Job Title Construction Contracts Officer Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Procurement, Contracts and Materials Management ( PCMM ) is seeking up to two Construction Contracts Officers. These are full-time (1.00 FTE ),12-month, professional faculty positions. Construction Contracts Administration ( CCA ) manages the procurement of goods and services necessary to construct, protect, repair, maintain, and preserve the physical facilities, infrastructure and utility systems of the University. CCA provides solution oriented, timely, effective, and professional procurement services that enhance the instructional, research, and service goals of the University. The Construction Contracts Officer reports to the Construction Contracts Manager and is responsible for coordination and management of competitive solicitations for contractors and consultants, and the development and management of contracts to ensure high quality delivery for each project. To be successful in this role, the incumbent must: + Demonstrate progressive experience in drafting and negotiating increasingly complex written agreements and contracts. + Possess a good understanding of the importance and relevance of critical contract provisions such as liability, intellectual property, confidentiality, and indemnity. + Possess strong analytical and problem-solving skills. + Identify and research problems and map pathways to solutions. + Build and maintain collaborative relationships across various relevant parties. + Speak effectively with sensitivity and tact and write clearly, succinctly and in a manner that cannot be misinterpreted. + Prioritize workload and proactively manage expectations in relation to agreed-upon deliverables, even when faced with competing priorities. + Be able to work independently with little direct supervision. + Be comfortable with various technology platforms and equipment. PCMM supports and practices diversity and inclusion in a work environment that encourages engagement with those of other cultures and backgrounds. About the Department:Procurement, Contracts and Materials Management ( PCMM ) directly advances the University’s goals in sustaining an environment that ensures accountability of stewardship and strategic use of resources. Procurement, Contract Services, and Construction Contract Administration ( CCA ) assists, advises and provides oversight to OSU Colleges and Departments in meeting their procurement and contracting needs. Campus Recycling develops and maintains cost effective and efficient waste management that focuses on reducing, reusing, and recycling with disposal as a last resort. Surplus Property recycles or transfers surplus property back to OSU departments, state and local governments, qualified nonprofit organizations, and the public. Procurement, Contracts, and Materials Management is a unit within the Senior Associate Vice President of Administration’s division, which reports to up to the Division of Finance and Administration ( DFA ) at Oregon State University. The DFA’s mission is to develop and maintain the university’s sound financial and internal control structure in alignment with OSU’s Strategic Plan,Prosperity Widely Shared (https://leadership.oregonstate.edu/provost/strategic-plan) . Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities 65% Procurement, Contract Administration and Management The Construction Contracts Officer provides administrative and professional management for solicitations and acquisitions of construction and design services. This includes drafting complex multiphase agreements, approving construction contracts, and overseeing contract administration of the project from inception through closeout. The Construction Contracts Officer conducts timely and comprehensive reviews of change orders and amendments and supporting documentation to ensure compliance. The Construction Contracts Officer ensures contracts are submitted to General Counsel for legal review in compliance with University policy when appropriate. Works with General Counsel to address issues identified by General Counsel regarding compliance with the policy to get contract into acceptable form. Exercises a high level of discretion in all matters especially in communications regarding sensitive and confidential information. This position interprets and applies statutes, regulations, and policies as applicable to solicitations and contract documents. Determines and drafts appropriate solicitation delivery method documents to comply with applicable requirements while meeting business objectives. Utilizes creativity and innovation in developing solutions to unique solicitation and contract needs while maintaining necessary compliance with applicable rules. Evaluates responsibility and responsiveness of offers submitted. Works with Chief Procurement Officer and CCA Manager to determine validity of appeals. BOLI Compliance: Ensures appropriate language is included in project solicitations, contracts, change orders and other construction documents. Collaboratively works with project managers and construction managers ensuring project and budget compliance. Analyzes work contemplated for the University to determine whether specific projects and sites are subject to Bureau of Labor and Industries ( BOLI ) jurisdiction and ensures University compliance with Prevailing Wage Law ( PWL ). When applicable, ensures compliance with Davis Bacon federal prevailing wage requirements and make Davis Bacon wage determinations, ensures language provisions included in solicitations and contract comply with federal procurement rules. Insurance/Bonds: Requests, collects, analyzes, and maintains all necessary contract submittals including bonds and insurance documentation. File Maintenance and data entry: Maintains complete, accurate and up-to-date documentation and information, in project contract file. Performs necessary data entry to maintain and update appropriate project information, including data capturing time and effort and other project costs in project management systems (eBuilder). In addition to eBuilder, the Construction Contracts Officer utilizes and assesses varying University systems, software programs and databases to perform the work including but not limited to an eProcurement system (currently Jaggear), insurance tracking software and University built programs for solicitation advertising, Reserve Contract, workflow and others. 15% Communication and Collaboration Foster, manage and maintain effective relationships through collaboration and professional communication practices. Disseminate information regarding departmental operations, solicitations, procurements and contracts. Manage all activities related to procurements, including but not limited to, scheduling, facilitating and leading pre-proposal and pre-bid meetings, meetings with selection/evaluation committee, contract negotiations and contract administration and contract life-cycle meetings. In consultation with the Construction Contract Manager: 1) communicates effectively to provide timely response to inquiries related to contract status and to avoid delays to the project schedule; and 2) analyzes contract administration problems such as delays, contract disputes, and workflow to recommend resolution strategies to the Construction Contract Manager. Works closely and collaboratively with Project Managers and Construction Managers to build and maintain a collaborative team environment. 15% Construction Contracting Policy, Procedure, Operational Improvement Provides recommendations to the Construction Contracts Manager for improvements and revisions to policies and procedures and for adjustments to work unit’s operations to meet changes in needs, requirements and University resources. Manages implementation of approved improvements and revisions. In consultation with the Construction Contracts Manager, updates operational procedures and contract documents, documenting any changes or additions in the procedures manual and communicating clearly to fellow team members. Actively participates in process improvement activities. Contributes towards development of solicitations and contracting mechanisms including but not limited to contract language revisions and contract overhaul activities. 5% Outreach and Engagement Includes, but is not limited to, organizing and leading process reviews to identify and implement improvements, contributing to reporting and data collections. Participates in OSU Supplier Showcase (or similar events), University Day, Construction Industry Forum, diversity, equity and inclusion outreach and other business outreach activities as well as other training activities. Represents CCA by chairing or serving on committees as required. Other duties as assigned. What You Will Need + Three (3) years of professional construction contracting experience with an emphasis in contract administration for large-scale capital projects/programs; OR Three (3) years of professional procurement and contracting experience AND + Bachelor’s degree in a field related to assigned responsibilities; OR three (3) additional years of professional procurement and contracting experience, in lieu of a Bachelor’s degree + Experience with drafting complex solicitations including evaluation of responses. + Experience developing and managing professional construction and design contract and procurement documents, including, but not limited to new building construction, renovation and expansion. + Ability to analyze data and project information and to use professional oral and written communication with diverse relevant parties. + Experience implementing statute, rules, policies and procedures to support timely procurement and contracting. + Experience simultaneously managing numerous solicitations and contracts for a wide variety of projects. + Experience in regular and recent use of Microsoft Office software applications including Word, Excel, and Outlook or a proven ability to quickly master software applications generally used in the construction industry. + Commitment to supporting and participating in diversity and inclusion efforts in the work environment. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Experience working in Higher Education setting or public entity/agency in a procurement role or experience in contract administration for capital construction projects benefiting a public entity/agency. + Certificate from a professional trade organization, evidencing competency in preparing construction related documents and contracts. + Field Related Professional Certification. Universal Public Procurement Certification Counsel as a Certified Public Procurement Officer ( CPPO ) and/or Certified Public Procurement Buyer ( CPPB ) or Institute for Supply Management Certified Professional as a Certified Purchasing Manager (C.P.M.). + A demonstrable commitment to promoting and enhancing diversity, equity and inclusion. + Master’s degree of Business Administration or related field. + Experience working with contract law. + Experience in procurements subject to federal public procurement guidelines. Working Conditions / Work Schedule This role involves a combination of collaborative and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely. The hybrid schedule is dependent upon project needs. Work to include driving to off-site meetings, pre-bid/proposal walk through, and other contract related responsibilities, sometimes in adverse weather conditions. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $80,000-$100,000 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/20445 Posting Detail Information Posting Number P08772UF Number of Vacancies 2 Anticipated Appointment Begin Date 03/17/2025 Anticipated Appointment End Date Posting Date 01/10/2025 Full Consideration Date 01/29/2025 Closing Date 02/12/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 01/29/2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Brooke Davison at brooke.davison@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164171 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.