Requisition No: 838341
Agency: Management Services
Working Title: CONSTRUCTION PROCUREMENT LIAISON - 72000108
Pay Plan: Career Service
Position Number: 72000108
Salary: $45,936.54
Posting Closing Date: 10/04/2024
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Construction Procurement Liaison
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL.
Position Overview and Responsibilities:
This position works in the Procurement Section of Business Support Services and supports the Construction Contract Section with administrative tasks related to Building Construction contracts. Specific duties and responsibilities include:
Responsible for advertising Continuing Area Contracts and all individual projects for Professional Services, Construction Managers, and Low Bid Projects in accordance with all applicable Rules and Florida Statutes. This includes coordinating with project managers, setting up selection committees, scheduling dates for shortlist and interviews, preparing and posting advertisements to the Florida Administrative Register (FAR) and on the Vendor Information Portal (VIP); acting as the liaison for architects, engineers, and contractor’s inquiries and forwarding necessary forms for their submittals; receiving submittals, preparing grade sheets, scheduling interviews, preparing selection packages, disseminating selection results and maintaining accurate and complete selection files. This position prepares, posts, and maintains all advertisements for architects/engineers and contractors, posts the shortlist and final selection results, and the posts award of low bids on the FAR and in VIP. Acts as Procurement Officer for all procurements and attends all Tallahassee-area presentations. Prepares sign-in sheets, presentation script and handles recording. Compiles sign-in sheets, presentation script, and recorder package for Project Managers when presentation is outside the Tallahassee-area. Prepares Qualifications-Based Selection and Authority to Negotiate forms for approval to move forward in procurement process. Reviews, updates, and posts Construction Contract information in the FACTS system. Responds to and tracks all Public Records Requests related to REDM solicitations for construction services. Assists in the revisions, printing, and distribution of the division’s internal and external forms and manuals and ensures that they are kept current. Acts as the secondary backup for the background screening process for contractors. Acts in support of the Financial Procurement Administrator.
Knowledge, Skills, and Abilities:
Experience with Microsoft Office programs (Excel, Word and Outlook). Knowledge of administrative principles and practices. The individual must be organized and able to proofread and edit documents accordingly. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to make decisions in a timely manner. Ability to prioritize workload. Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment.
Minimum Qualifications:
Minimum of three years’ experience in higher level administrative duties. Valid and applicable driver’s license. Intermediate to advanced experience with Microsoft Office programs (Excel, Word and Outlook). Knowledge of Florida procurement statutes and rules.
Preferred Qualifications:
Knowledge of contract proposal review and negotiations. Knowledge of the principles and practices related to building design and construction. Experience posting advertisements and awards into the State of Florida Vendor Informtaion Portal and Florida Administrative Register. Experience entering contract data into the Florida Accountability Contract Tracking System (FACTS).
The Benefits of Working for the State of Florida:
State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.
Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”
Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.