Job Posting Title:

Construction Procurement Officer

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Hiring Department:

Procurement and Payment Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire a Construction Procurement Officer with construction procurement solicitation experience for the Procurement Department, working in close partnership with the Planning, Design and Construction Department. The Construction Procurement Officer will provide professional procurement leadership for all phases of the UT construction solicitations and procurement activities supporting The University of Texas at Austin, serving as the Procurement representative on assigned UT construction projects. You will be working for a university that is internationally recognized for our academic programs and research and will be a key contributor to the creation of a complex to provide world-class patient care. Your work will positively impact students, staff, and faculty and will directly support UT's expanding ability to save lives in central Texas. UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

The construction procurement team supports a large construction PM organization and manages all construction procurement aspects of the projects. This position will collaborate with Planning, Design and Construction (PDC) and internal clients by providing procurement expertise for assigned projects through the entire lifecycle from planning through substantial completion and final closeout.  Ensure the procurement requirements of each construction project are met or exceeded.

Responsibilities

Responsible for the process of solicitation and contract development, including identifying, negotiating, and awarding general and subcontractors, materials, and services required for the construction, expansion and remodeling of various UT locations. The selection of these construction services is through a competitive bid/RFP/RFQ process involving document preparation (scope,
drawings, etc.) for projects, leading negotiations, and collaborating closely with internal stakeholders.

Manage active contracts and purchase orders on an ongoing basis, monitoring compliance with contract requirements, contract expenditures, and contract renewal and end due dates. Responsible for preparing renewals, amendments, change orders, and closeout documentation as necessary. Provide expert guidance and consultation to all areas including internal and external constituents regarding procurement, opportunities and budget planning.

Participate as an active part of the Project Team to provide guidance and assistance to Project Managers (PMs), the Historically Underutilized Business (HUB) Office and Business and Financial Services (BFS) to facilitate timely vendor payments and issue resolution. Cross train on other contract functions to provide back up to other team members.

Direct and/or provide support to Project Team and institution staff in management of construction procurement activities and processes. Assist in developing clear, compliant, scalable processes that assure compliance with BOR Rules and Regulations, applicable State and Federal statutes and regulations, and mitigate risks.

Stay current in contracting guidelines applicable to design and construction from industry best practices and following UT System guidelines.

Participate in or lead process improvement initiatives as assigned by the Director.

Required Qualifications

Three years procurement experience; four years experience in the preparation of contracts and related documents.

One year experience with the State of Texas procurement process.

Working knowledge of contract documents (plans, specifications).

Experience negotiating construction contracts and solicitations.

Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position.

Once, attained, certification must be maintained active.

Experience using Excel, Microsoft Word, and e-procurement software.

Excellent communication, collaboration and organizational skills, with an ability to manage multiple simultaneous activities in a complex environment.

Certification in the following areas shall be acceptable:

Certified Texas Contract Developer (CTCD)

Certified Texas Contract Manager (CTCM)

Certified Professional in Supply Management (CPSM)

Certified Purchasing Manager (CPM)

Certified Professional Public Buyer (CPPB)

Certified Public Purchasing Officer (CPPO)

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree or additional education in contract management or related field. More than three years administrative experience. Four or more years of experience in the preparation of contracts and competitive solicitation process.

Four or more years of experience in State of Texas, Higher Ed procurement process.

Experience in construction industry, architectural, or engineering processes.

Advanced Work skills including merging, formatting styles, templates and Excel linked workbooks.

Familiarity with Jaggaer, Owner Insite

Professional certification in procurement and/or contracting.

Experience managing solicitations for design and construction for projects in a higher education setting as the procurement lead.

1 or more years of procurement experience of major capital projects with a combined Total Project Cost value of $100M or more.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$90,000 + depending on qualifications

Working Conditions

Standard office environment

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.