CONTRACT ADMINISTRATOR Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4800777) Apply  CONTRACT ADMINISTRATOR Salary $62,079.94 - $75,072.92 Annually Location 900 Bagby-City Hall Annex Job Type Full Time Job Number 36244 Department General Services Opening Date 02/10/2025 Closing Date 2/17/2025 11:59 PM Central + Description + Benefits + Questions POSITION OVERVIEW Applications Accepted from: All Persons Interested Division: Design & Construction Reporting Location: 900 Bagby, Houston, Tx Workdays & Hours: M - F, 8 AM - 5 PM* *Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The General Services Department is looking for a creative, enthusiastic, self-directed, and organized Contract Administrator. Candidates should be able to operate several software programs, demonstrate strong communication and coordination skills, possess a thorough understanding of contract administration, design and construction knowledge, design and construction processes and project delivery methods. Performs professional administrative work in the development and fulfillment of Parks – Capital Planning contracts, monitoring and resolving problems and disputes related to compliance with contracts and agreements. This position will be responsible for the following duties: RESPONSIBILITIES/DUTIES • Works with project managers, design firms, contractors, City departments (including liaison with the Legal Department) and clients to ensure project data and documents are correctly entered and uploaded into the systems. • Assist with the procurement process and contract administration. • Prepares bids, specifications, tests and progress reports, and other exhibits that may be required. • Assist with procedures, checklists, and templates for the Design & Construction Division • Drafts Request for Council Actions (RCAs), Request for Proposal (RFP and RFQ) packets for the solicitation of vendors, Professional Service Contracts and Construction Contracts. • Follows up with management on contract compliance issues. • Verifies insurance and bond documents for city contracts. • Assists with ongoing Capital Improvement Project (CIP) development, tracks and analyzes Capital Improvement/Capital Reinvestment project data. • Works with finance group and other City departments to resolve problems regarding agreements and create Project Budget Justification Forms. • Works with operational personnel to ensure compliance with agreements. • Research contract issues and prepares information relating to contracts, agreements and practices; drafts correspondence to various individuals relating to established agreements. WORKING CONDITIONS There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field. EXPERIENCE REQUIRMENTS Two years of contract compliance or other related professional analytical compliance experience are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS None. PREFERENCES Preference will be given to candidates with the following experience as well as eligible veteran applicants**: + Experience with data analytics such Power BI and Advanced Microsoft Excel + Experience with software such as Microsoft Project Management, CPMS, and CMMS systems + General understanding of City procurement and contracting processes + Ability to analyze and troubleshoot + Experience with SAP – setting up funding + Experience using One Drive **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The department may administer a skills assessment test. SAFETY IMPACT POSITION YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 22 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-8085. If you need special services or accommodations, call 832-393-8085. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employment The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: + Medical + Dental + Vision + Wellness + Supplemental Insurance + Life insurance + Long-term disability + Retirement pension + 457 deferred compensation plan + Employee Assistance Program + 10 days of vacation each year + 11 city holidays, plus one floating holiday + Compensable Sick Leave + Personal Leave + Flexible schedules + Hybrid-Telework for eligible positions + Professional development opportunities + Transportation/parking plan + Section 125 pretax deductions + Dependent Care Reimbursement Plan + Paid Prenatal, Parental and Infant Wellness Leaves + Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html 01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? + Yes + No 02 Are you currently an active employee in the City of Houston's General Services Department? + Yes + No 03 Which of the following best describes your highest level of education completed? + Less than a High School Diploma/GED + High School Diploma/GED + An Associate's degree in Public Administration, Business Administration, Government or closely related field + A Bachelor's degree in Public Administration, Business Administration, Government or closely related field or higher. 04 How many years of verifiable contract compliance or other related professional analytical compliance experience do you have? + Less than 2 years + 2 years to less than 4 years + 4 years to less than 6 years + 6 years or more + I have no experience 05 Briefly describe the work experience chosen in the previous question ("See Resume" is NOT an acceptable answer. If no experience, please type "N/A"). 06 How many years of experience do you have in SAP Finance? + Less than 2 years + 2 years but less than 4 years + 4 years but less than 6 years + 6 years or more + I have no experience 07 Briefly describe the SAP experience chosen in the previous question ("See Resume" is NOT an acceptable answer. If no experience, please type "N/A"). 08 Please briefly share your general understanding of City procurement and contracting processes. ("See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A"). 09 How many years of experience do you have with Microsoft Project Management software, CPMS, and CMMS systems? + Less than 1 year + 1 year but less than 2 years + 2 years but less than 3 years + 3 years or more + I have no experience 10 Briefly share your professional experience with Microsoft Project Management software, CPMS, and CMMS systems reflected in your response to the above question. ("See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A"). 11 How many years of experience do you have with Power BI software? + Less than 1 year + 1 year but less than 2 years + 2 years but less than 3 years + 3 years or more + I have no experience 12 Please briefly describe your successful experience using Power BI software. ("See Resume" is NOT an acceptable answer. If NO experience, please type "N/A"). 13 What is your highest level of proficiency in Microsoft Excel? + Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks. + Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands. + Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA. + None 14 Briefly share how your ability to analyze and troubleshoot was successful in your previous or current professional position and how you were able to find a solution. ("See Resume" is NOT an acceptable answer. If NO experience, please type "N/A"). Required Question