Contract Administrator Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4826565) Apply  Contract Administrator Salary $2,461.54 - $3,126.78 Biweekly Location 4500 Will Clayton Pkwy. Job Type Full Time Job Number 35894 Department Houston Airport System Opening Date 02/11/2025 Closing Date 2/24/2025 11:59 PM Central + Description + Benefits + Questions POSITION OVERVIEW Applications will be accepted from: All Persons interested Division/ Section: HAS Maintenance/ Contract Administration Workdays & Hours: Monday to Friday. *Varied (Shift work, including rotation, weekends and holidays). Subject to change. * PURPOSE OF DIVISION The purpose of the Houston Airports (HAS) Maintenance division is to effectively deliver self-performed, and contracted, maintenance services at each of the three HAS airports. PURPOSE OF THE POSITION The Contract Administrator is responsible for processing Other Service Request (OSR's) and Change Orders (CO's) that initiates the required procedures for requesting work or services outside the normal scope of basic services for assets that are maintained by outsourced contractors at George Bush Intercontinental Airport (IAH), William P. Hobby (HOU), and Ellington Airport (EFD). The Contract Administrator will ensure all contractor quotes and supporting documentation are obtained to secure funds for services rendered by the contract. The Contract Administrator will manage day-to-day activities of contracts that are required under the scopes of work. Additionally, assess financial, administrative, and operational audits of areas as required by policies and procedures of the contract. “Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required. Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date.” The Contract Administrator duties will include but are not limited to : + Ensure contract compliance has been adhered to and all processes are in accordance with current policies and regulations. + Uses analytical ability to obtain and interpret data and compiles complex reports in a logical manner in order to select the correct action. Requires a thorough understanding of both theoretical and practical aspects of contract management. + Review and ensure deliverables from contracts are received as required by contract. + Create and execute project work plans and revises as appropriate to meet changing needs and requirements. + Responds to complaints or inquiries from citizens, City officials or outside agencies; represents the department at conferences and meetings. + Interfaces with departments and outside agencies or firms to discuss programs and projects. + Develop, monitor, and compile statistical information for reports and graphs. + Create and monitor budget forecasts for contract expenditures. Assist in budget preparation for contracts. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field EXPERIENCE REQUIREMENTS Two years of contract compliance or other related professional analytical compliance experience are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis. PREFERENCES Preference will be given to applicants with: + Three (3) years of professional experience in accounting, budget analysis, finance, public administration or a field closely related to the job. + Thorough knowledge of SAP, OnBase, Excel, Smartsheet, DocuSign, CMMS and Word. + Preference will be given to applicants that have a CPIM certification (APICS) or other certifications in a field closely related to this position. ***Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 22 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1043). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1043). (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV\_sJFoM . EOE Equal Opportunity Employment The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: + Medical + Dental + Vision + Wellness + Supplemental Insurance + Life insurance + Long-term disability + Retirement pension + 457 deferred compensation plan + Employee Assistance Program + 10 days of vacation each year + 11 city holidays, plus one floating holiday + Compensable Sick Leave + Personal Leave + Flexible schedules + Hybrid-Telework for eligible positions + Professional development opportunities + Transportation/parking plan + Section 125 pretax deductions + Dependent Care Reimbursement Plan + Paid Prenatal, Parental and Infant Wellness Leaves + Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html 01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions? + Yes + No 02 Are you a Houston Airport System employee? + Yes + No 03 What is the highest level of education you have completed? + Less than High School Diploma/GED + High School Diploma/GED + Associate degree + Bachelor’s degree or beyond 04 Please indicate the degree concentration you obtain ("See Resume" is not acceptable, if statement does not apply, please insert N/A) 05 How many years of professional contract compliance experience do you possess? + Less than 2 years of experience + 2 years but less that 4 years + 4 years but less that 6 years + 6 years but less than 8 years + 8 or more years of experience + No experience 06 Based on the years of experience selected, please explain your professional experience in detail, ("See Resume" is NOT an acceptable answer. If NO experience, please type "N/A") 07 Work setting experience - Contract Administrator (check all the apply and are verifiable). + Interpret data + Statistical Analysis + Create Cost Analysis Reports + Reviews Contracts + Manage Requisitions + None of the above 08 How many Contracts have you handled at one time? + 1 to 4 contracts + 5 to 9 contracts + 10 to 14 contracts + 15 to 19 contracts + 20 or more contracts + I have no contract experience. 09 What is the largest contractual agreement you have managed? + Less than $10,000 + $10,000 to less than $30,000 + $30,000 to less than $60,000 + $60,000 to less than $100,000 + $100,000 and beyond + None of the above 10 Do you have a valid/current driver's license? + Yes + No 11 Provide a brief description of the type of service agreement contracts you have handled. "See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A" 12 Please describe your experience with creating and managing requisitions in SAP. "See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A" 13 Please describe how you would confirm contract deliverables have been met. "See Resume" is NOT an acceptable answer. If NO Experience, please type "N/A". Required Question