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Job Summary

We are seeking a highly skilled and experienced Contracts Coordinator to join our team. The ideal candidate will possess comprehensive knowledge and hands-on experience in contract management, combined with a customer-centric approach, strategic thinking, meticulous attention to detail, strong interpersonal skills, and effective leadership capabilities to ensure the successful execution of contracts and document controls are in place to mitigate risk and strict adherence to policies and compliance.

This position will perform several duties, including a detail review of contracts, noting non-standards, communication amongst the category and legal teams and with sales to record the necessary levels of approvals. In this position you will mostly be completing administrative tasks that include submission of contracts, verifying crucial details on the contracts, ensuring all sufficient documentation are uploaded or submitted to necessary tools. 

This requires an individual with a solid record of process improvement. Bringing forward opportunities for process improvements, streamlining cross functional processes, and enhancements to implement. Working with internal HP stakeholders outside of the customer contracts team to understand how their processes operate, and how to best align them to support and observe HP non-standard sales contracts approval policy.

This position offers a unique opportunity to contribute to a team that values transparency and collaboration, while also providing you with a platform to grow professionally and make a significant impact to HP.

Responsibilities

·     Supports and ensures adherence to relevant legal and regulatory requirements and company policies as appropriate

·     Ability to interpret terms and conditions of a contract to identify risks and non-standards

·     Makes sense of complex and sometimes contradictory information to effectively solve problems

·     Distinguish ownership between legal and/or business unit for required approvals (input or denials) for non-standard terms for selling products, services and software to HP customers

·     Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences

·     Become an expert on HP’s Non-Standard Sales Contracts Approval Policies

·     Obtain and document any approvals of non-standard Terms

·     Prepares, organizes, and maintains contract records and files documenting non-standard contract performance and compliance

·     Advises management of risk and contractual rights and obligations; compiles and analyzes data; and maintains historical information

·     Cultivate relationships with internal and external stakeholders, serving as the primary point of contact for doc control related to non-standards, documentation, and approvals

·     Adapts approach and demeanor in real time to match shifting demands of different situations

·     Manage multiple tasks simultaneously with changing priorities and deadlines.

·     Implement corrective actions and process improvements as necessary to enhance efficiency and mitigate risks.

·     Communication of expiration reporting and renewal tracking of assigned contracts.

Education & Experience Recommended

Bachelor’s degree or four (4) years of contract compliance experience are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

Four-year or Graduate Degree in Sales, Marketing, Business Administration, or any other related discipline or commensurate work experience or demonstrated competence.
• Typically has 4-7 years of work experience, preferably in sales, operations management, project management, process improvement, or a related field or an advanced degree with 3-5 years of work experience.

Qualifications

·     Robust understanding of applicable legal and contract terminology and conditions

·     Strong analytical and problem-solving skills, with the ability to effectively assess and mitigate contractual risks

·     Excellent attention to detail and accuracy

·     Excellent prioritization skills and the ability to multitask

·     Proficient written and oral communication skills, as well as strong reading comprehension, organization, and analytical skills

·     Strong fluency in written and verbal English language skills

·     Mastery in MS Office applications and collaboration tools

·     Ability to build rapport with internal and external stakeholders

·     Team-oriented with the ability to be self-directed and work independently

A focus on continuous improvement

Preferred Certifications
NA

Knowledge & Skills
• Accounting
• Auditing
• Business Development
• Contract Drafting
• Contract Management
• Contract Negotiation
• Contract Review
• Finance
• Financial Analysis
• Government Contracting
• Invoicing
• Negotiation Strategies
• Procurement
• Project Management
• Purchasing
• Request For Proposal
• Risk Management
• Risk Mitigation
• Subcontracting
• Supply Chain

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope
• Impacts function and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity
• Works on complex problems where analysis of situations or data requires an in-depth evaluation of multiple factors.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.