Contract Office Coordinator Job Description As an Office Coordinator, you will provide administrative support to site staff and management. You will be responsible for handling daily tasks, including data entry, reporting, presentation preparation, expense reporting, and workflow scheduling. You will also manage multiple assignments and deadlines, and make independent decisions within established guidelines to support the planning, scheduling, and execution of various site events. Responsibilities + Serve as a knowledge base for internal and external contacts, resources, and daily events. + Promptly respond to urgent requests. + Provide administrative support to site staff and management by compiling data, reporting, preparing presentations, and managing expenses. + Make independent decisions to support the planning, scheduling, and execution of meetings and training sessions. + Effectively manage and prioritize multiple assignments and deadlines. + Prepare meeting agendas and briefings, maintain meeting notes, and arrange for implementation of action items. + Compose documents, presentations, and correspondence, typically of a confidential nature. + Perform general administrative functions such as typing, filing, faxing, copying, and other clerical services. + Assist Customer Experience Assistants and Design Center staff with customer visit preparations. + Provide information and assistance to callers, employees, and visitors to ensure a high level of customer satisfaction. + Maintain schedules and support daily activities of management. + Prepare travel and catering arrangements for staff and visitors. + Perform clerical and physical tasks in connection with the shipping and receiving of goods. + Manage the reservation of conference rooms to reduce scheduling conflicts. + Find and implement new systems to improve personal efficiency. + Support the Human Resource group as requested. + Provide input to the company performance appraisal process to assist with employee development. + Minimal travel may be required to meet business needs. Essential Skills + Shipping and Receiving experience + A minimum of an Associate's degree + Three (3) years of related experience is preferred + Intermediate computer skills + Intermediate decision making and problem-solving skills + Strong verbal and written communication skills + Self-motivated with the ability to work independently and in a team environment + Ability to handle multiple projects or tasks + Possess clerical experience + Customer-focused and service-oriented + Excellent organizational skills + Pleasant and helpful demeanor + Knowledgeable in utilizing various office equipment and technologies (e.g., printers, fax, Webex, Netmeeting, Teleconferencing) + Familiarity with computer software systems + Ability to learn additional software packages Additional Skills & Qualifications + Bachelor's degree + Experience with Google Suite Docs Work Environment This is a part-time position with flexible hours, totaling 20 hours per week. You can work either 4 or 5 days a week with options like 5 hours for 4 days or 4 hours for 5 days. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in NEENAH,WI. Application Deadline This position is anticipated to close on Feb 11, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.