Job Title Contract Specialist II Agency Texas A&M International University Department Purchasing & Contract Administration Proposed Minimum Salary $4,009.20 monthly Job Location Laredo, Texas Job Type Staff Job Description Job Summary The Contract Specialist II, under supervision, facilitates the contract administration process, including data entry into the contract management database, maintenance of paper files, routing and approvals, monitoring existing contracts Essential Duties and Responsibilities + Prepares scope of work, writes contracts, reviews terms and condition, and makes recommendations. Ensures contracts are in compliance with Federal and State laws and other policy guidelines. + Monitors status of contract, including contract expirations, renewals, and extensions, and maintains contract files on databases. + Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations. + Assists in administration and analysis of project budgets, including entries and other related tasks. + Researches and reconciles discrepancies and completes entries to correct errors on the various reconciliations. + Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems. + Assists in annual review of contract administration planned related rules and procedures. Assist in the preparation of the reports. + Performs reviews to ensure compliance with applicable policies, laws, and regulations. Assists with committees as needed. + Assists with finance reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, sub recipient monitoring; time and effort certification, new accounts set ups, closeouts, and troubleshooting. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities + Oversee the daily management of contracted snack and beverage vending services. Ensures vendors are stocked in accordance with contracts and communicates issues to contractors to ensure contract compliance. + Oversee in-house training to promote participation and understanding of the contract process, including preparation of scope of work, etc. + Remain abreast with changes in government regulations/laws and System policies and procedures related to contracts. + Hire and oversee department student employees and work studies. Minimum Requirements + Education – Bachelor’s degree in Business, Accounting, Finance or closely related field + Experience – Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems. Preferred Education and Experience + Education – Master’s degree in Business or related field. Knowledge and Abilities Knowledge of: + OMB Circulars and state/federal contract and grant regulations. + Word processing and spreadsheet applications. + Possess technical writing and editing skills which include contractual language and procedures. Ability to: + Multitask and work cooperatively with others. + Effective written and oral communication skills. Licensing / Professional Certification – Certified Texas Contract Manager (CTCM) Physical Requirements – General Office Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others The position generally does not supervise employees. Other Requirements + Evening and weekend work may be required. + Position requires on campus, face-to-face interactions. + Position requires maintaining a regular schedule of attendance on campus and in the workplace. Salary: $48,110.40/annually INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: + Resume + Cover Letter + 3 professional references and their full contact information + Unofficial transcripts Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.