Job Title: Contracts Administrator
Job Description

Responsible for the ongoing administration of new and existing strategic construction project agreements. Work with the project team to ensure major contractors adhere to the contractual terms and conditions. Review change order requests, invoices, and document exchanges and coordinate approvals. Coordinate procurement activities as needed and funnel issues appropriately to legal resources.

ResponsibilitiesSupport contract activities including development, negotiation, amendment, and compliance as part of the project team.Collaborate with the internal team to determine and negotiate appropriate terms and conditions of contracts.Work closely with the Project Manager and team to review and manage both day-to-day tasks and strategic execution of project contracts.Proactively review and advise internal and Contractor team on contract provisions and requirements.Diligently follow up on multiple tactical processes such as project submittals, Change Order Requests, purchase orders, and invoices.Monitor progress and communicate next steps with the internal team and Contractor.Advise on and interpret contract requirements, obligations, and risks and investigate/follow-up on contract-related issues.Serve as an internal resource for contract questions and interpretation; advise on next steps allowed or required by the contract.Identify and analyze unique contractual relationships, coordinating strategy or problem-solving discussions when needed.Collaborate with Project Manager and Sourcing on Procurement Activities, including developing specifications, statements of work, and supplier performance metrics.Administer bids (RFI and RFP); support the development of evaluation criteria for bids and evaluate final submittals.Facilitate developing and negotiating final agreements.Manage contractually mandated processes to hold Contractors accountable and keep internal customers in compliance with contracts.Engage and educate the project team on compliance with the contract and the role of the project team throughout project execution.Essential SkillsThorough knowledge of contract administration processesExperience with PrimaveraExperience in construction project managementProficiency in developing and managing RFP processesAdditional Skills & Qualifications4-year college degree2-5 years of experience in contract administrationAbility to handle day-to-day tasks independentlyStrong negotiation and communication skillsWork Environment

The role requires being in the office 2 days per week in either Madison or Cedar Rapids, with the majority of days worked remotely. Standard working hours are 8-4 or 9-5 (40 hours per week). IT and hardware will be provided. The company is committed to renewable energy and has a plan to achieve net-zero carbon dioxide emissions by 2050, offering long-term work opportunities. The Project Controls team mostly consists of long-term contractors who are not micro-managed.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Madison,WI.

Application Deadline

This position is anticipated to close on Feb 18, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.