Job Title: Contracts Administrator
Job Description

We are seeking a dedicated Contracts Administrator to oversee the legal terms and the preparation and revision of contracts involving the purchase or sale of goods and services. This role involves close collaboration with the Legal team and Category Portfolio Group Manager to ensure the effective negotiation of commercial terms and the development of standardized contract templates. The ideal candidate will have a strong background in contract governance, administration policies, and procurement processes, and will play a key role in ensuring compliance with legal and company requirements.

ResponsibilitiesWork in partnership with Legal to oversee legal terms and the preparation and revision of contracts for goods and services.Collaborate with the Category Portfolio Group Manager to negotiate commercial terms such as price and contract period.Develop practical and effective contract governance and administration policies, processes, procedures, and work instructions for Procurement.Create standardized contract template libraries for recurring purchases and negotiate contract terms and conditions.Prepare contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.Track authorizations and correspondence related to contracts.Maintain detailed and organized files, including audit files for each contract, which will include original contracts, correspondence, changes/deviations, amendments, clarifications, and payment schedules.Prepare contract change, cancellation, and other notices as required.Ensure contractors comply with legal requirements, owner specifications, and government regulations.Conduct ongoing training for procurement professionals and key stakeholders on the contract administration process, policies, and technologies.Administer surveys, prepare reports, and compile data collection and metrics.Essential SkillsContract administrationProcurementContracts managementAdministrative supportExcelLegal termsBusiness servicesMicrosoft OfficeCustomer serviceNegotiationData entryAdministrationAdditional Skills & QualificationsBachelor’s Degree in Business Administration or Supply Chain Management with a minimum of 5 years related experience in contract administration in a complex environment.Additional related work experience may be substituted for the degree according to company policy.Paralegal or Contract Administration certification is highly desirable.Work Environment

This is a fully remote position with a schedule of Monday to Friday, 8:30 AM to 5:00 PM. The role offers opportunities for upward mobility within the contracts team, allowing for growth into senior or managerial roles.

Pay and Benefits

The pay range for this position is $24.62 - $33.88/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Feb 27, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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