The Contracts Specialist provides administrative support for the preparation, accuracy, and timely submission of all purchaser contracts, amendments, and funding proposals. The Contracts Specialist tracks expected and completed proposals, contracts, and amendments for follow-through until approval. The Contracts Specialist will act as a liaison with purchasing agencies' representatives and Company departments to ensure the timely and accurate completion of all contracting materials.
Other responsibilities include but are not limited to:
* Completes contract and amendment final documentation. Gathers information from budget; prepares, reviews, obtains approvals, and provides attachments, as required.
* Participates in annual and ad hoc training as required by purchasing agencies or Vinfen.
* Converts budget to state forms and prepares funding proposal budget, financial, and corporate documents. Coordinates the assembly of funding proposals to ensure accuracy and that proposal satisfies Vinfen and State requirements.
* Acts as primary liaison with purchasing agency's contracts staff to coordinate and ensure all agreed to edits, questions, and corrections are properly reflected in the final document.
* Tracks and follows up on outstanding amendments, contracts, and proposals.
* Communicates and distributes amended and newly approved budgets to Revenue, Accounting, and divisional departments, as required.
* Reconciles contracts to their appropriate budget and distributes files to Revenue Department and business owner departments.
* Maintains contract applications, proposal documents, and final counter-executed contract files, including but not limited to paper files, electronic records, and ensuring all internal documents are updated to reflect the most current contract version.
* Compiles, reviews, and maintains grant reports, including but not limited to maintaining grant proposals, contract details, as well as coordination and submission of financial reports, as required by the grant.
* Communicates and works with administration and operations managers on contract matters.
* Maintains current knowledge on financial issues and trends related to contract administration.
* Performs other related duties, as required.

Response to Covid-19

Vinfen continues to follow the guidelines determined by the Centers for Disease Control and Prevention, the Massachusetts Department of Public Health, and the Connecticut Department of Public Health. Vinfen leadership along with Vinfen's medical staff are closely monitoring the pandemic on a daily basis and make decisions that are best for the safety and well-being of the Vinfen community.

Our response to promote safety during the coronavirus includes:

Hiring process conducted via virtual and phone interviews Virtual New Employee Orientation and Virtual training Increased sanitation measures in all programs and group homes PPE provided to all positions working closely with others Restricting visitors in programs to reduce chances of exposure

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

Our comprehensive and generous benefits package includes:

A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance! Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!) Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance Flexible Spending Reimbursement Accounts (Health and Dependent care) Voluntary Term, Whole Life, Accident and Critical Care Insurance Generous paid time off (Employees scheduled to work 20 hours or more per week): 15 days of Vacation per year 11 Paid Holidays 10 Sick Days per year 3 Personal Days per year Educational Assistance and Remission Programs $500 Employee Referral Bonus with no annual cap! Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

Founded in 1977, for 40 years Vinfen has been a leading nonprofit human services organization that "transforms lives" by building the capacity of individuals, families, organizations and communities to learn, thrive and achieve their goals. To learn more about Vinfen, and/or to apply to this or other Vinfen positions, please visit our website at www.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.