Description Supervisory Responsibilities Is responsible for the overall direction, coordination, training, and evaluation of Accounting Department, which includes procurement, payroll, accounts payable, accounts receivable, and financial accounting. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Primary Responsibilities + Accounting, Reporting, Analysis and Financial Management: + Stay apprised of changes in accounting and reporting guidance, systems, and best practices. Provide clear communication to the finance team and leadership regarding emerging trends and changes. + Manage the month-end close process and prepare financial statements and related narrative reports for management and the Board of Directors. + Ensure accurate and timely processing of purchase orders, accounts payable, employee expense reports, cash controls, and subcontractor payments in accordance with legal contracts. + Ensure accurate and timely management of accounts receivable aging components including billings in accordance with customer contracts, cash receipts application, etc. + Ensure timely and accurate processing of payroll and compliant withholding, remittance, and reporting of payroll liabilities. + Review and approve accounting transactions, reconciliations, and related documentation. + Maintain detailed, organized records of all financial activities and transactions including all compliance/ reporting due dates. + Provide onboarding and training to staff throughout the agency related to their financial and internal control responsibilities. + Track financial metrics for the agency’s performance dashboard. + Prepare analyses and budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans. + Achieve financial objectives by managing expenditures; analyzing variances; identifying opportunities; initiating corrective actions. + Understand and educate leaders regarding the company’s key drivers of financial performance. + Keeps leadership and the Board advised of financial condition and performance by collecting, interpreting, and reporting meaningful financial and non-financial information and trends. Systems, Processes and Controls: + Manage the design and implementation of processes and controls throughout the organization; develop strategies to optimize financial processes. + Develop, communicate, and implement effective finance and accounting practices with aligned technology solutions. Ensure continuous process improvement, cost effective system maintenance and support, and the development and implementation of centralized practices, systems, policies, controls, and management tools. + Determine the qualitative and quantitative measures that are critical for tracking and understanding organizational efficiency and impact. + Maintain the organization’s cost allocation plan, in coordination with the SVP of Finance & Accounting and the Sr. Manager of Revenue Cycle, Grants, and Contracts. + Guide financial decisions, protect assets, and maximize return on financial assets by establishing, monitoring, and enforcing policies, procedures, internal controls, and reporting systems. + Leverage technology to improve the effectiveness and efficiency of operations, including optimizing the use of the organization’s financial software. + Coordinate effective procurement processes to produce the best outcomes at the lowest cost and comply with the Uniform Guidance. Team Leadership: + Provide team leadership to make accounting and reporting processes work effectively and efficiently. + Oversee the work of the Accounting Team. + Organize work, establish priorities, make proper assignments of human resources, and efficiently allocate resources. + Invest in people and cultivate a team culture rooted in accountability that inspires confidence, trust, respect, and transparency to encourage information sharing and learning. + Provide timely performance feedback and take an active role in the development of your team. + Maintain financial staff by recruiting, selecting, orienting, and training employees. Ensures procedures are documented and staff are cross trained. + Set goals and performance expectations of the Finance team. Other: + Acts as the primary liaison to the external auditors, coordinating audit activities, preparing information and schedules/workpapers and resolving questions. + Act as liaison to banks and other outside stakeholders as directed by the SVP of Finance & Accounting, including preparation of required reporting. + Comply with laws and regulations and accounting standards and guidance by maintaining knowledge, enforcing adherence to requirements, filing required reports, and advising management on needed actions. + Perform other duties as assigned. Required Knowledge, Skills, Abilities, and Other Characteristics: + Change agent driven to optimize accounting and reporting systems and processes. + Excellent management and supervisory skills + Expert-level knowledge of GAAP, GAAS, and best practices in accounting, reporting and internal controls. + Technologically adept, demonstrating comfort, familiarity, and ability to learn and use a variety of computer applications, Intermediate-level knowledge of Microsoft Word, PowerPoint, Teams, and Outlook. Expert-level knowledge of Microsoft Excel. Strong grasp of project accounting software, with a strong preference for knowledge and experience using Cost Point. + Expert in account reconciliation best practice. + Demonstrates a clear understanding of indirect cost pool build up processes. + Experience promoting professional development opportunities, motivating staff, and empowering teams. Ability to inspire, influence, and enable others to achieve goals. + Systems orientation, with a track record of improving and enhancing technologies, developing new solutions, and maintaining an awareness of and willingness to use new and emerging platforms. + Exceptional project management skills: demonstrated ability to take ownership of complex projects from conception to fruition, with continuous follow up to ensure project completion within specified time parameters. + Financial analysis and management skills including developing and monitoring budgets and financial reporting. + Strong active listening skills and customer service orientation to accurately capture needs of others and plan follow up for implementation. + Proven ability to produce insightful, high-quality reports, and to maintain integrity of data; keen attention to detail and accuracy is imperative. + Outstanding organizational skills and effective time management skills; ability to manage multiple deadlines simultaneously; ability to work effectively under pressure. + Ability to prioritize work, track/ monitor work, meet deadlines and produce quality results on time with attention to detail. + Exceptional written and verbal communication skills, with experience presenting complex materials in an understandable manner to a variety of audiences. + Excellent interpersonal skills that allow for effective relationships in a diverse environment. + Resourcefulness and proactive work ethic. Education and Experience + Bachelor's degree in accounting required. MBA and/or CPA preferred. + Experience working in a non-profit setting, including experience with 990 information returns, government grants and contracts, Uniform Guidance, and single audits. + Public accounting experience, including experience planning and performing single audits, required is a MUST. + Five years of broad, progressive management experience in an accounting/ finance setting, including experience recruiting, training/developing, and retaining a highly effective team. + Experience successfully preparing for and managing audits and managing month-end close cycles. + Experience preparing budgets, financial statements and reports, and analyses. + Knowledge and experience with all accounting cycles including payroll, cash disbursements, cash receipts, billing and collections, period close, and financial reporting. + Experience with project accounting and government accounting. + Experience using project accounting software. + Experience with complex Federal Government contracts and knowledge of cost accounting principles of allowability, allocability, and reasonableness, along with the disclosures and characterization of direct and indirect costs, in compliance with the FAR (i.e., 31), Uniform Guidance (i.e., 2CFR200), and Government Cost Accounting Standards. + Experience with change management. Experience Level + Expert Level Pay and Benefits The pay range for this position is $200000.00 - $250000.00/yr.  MEDICAL PLANS DENTAL PLAN VISION PLAN FLEXIBLE SPENDING ACCOUNTS (FSA) LIFE AND AD&D DISABILITY INSURANCE EMPLOYEE ASSISTANCE PROGRAM VALUABLE EXTRAS Workplace Type This is a hybrid position in Des Plaines,IL. Application Deadline This position is anticipated to close on Feb 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.