Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

We are looking for a well-organized and experienced coordinator to join the Theatrical Publicity Special Projects & Events team. The individual in this role will help with the logistics, planning and the coordination of all events. 

Essential Responsibilities:

AdministrativeSupports administrative duties for SVP (calendar, travel, phones, expenses, meeting requests)Manages vendor payments and P-Card transactions  Lead for all executive communication:Weekly Sr. executive communicationSends invites/manages RSVPsManages ongoing communicationEvent Elements:Sets alignment meetingsCoordinates all parking needs – guests, staff and production Handles ground transportation for talent and filmmakersLead for all travel and hotel arrangementsDrafts talent schedules (if needed)Drafts general guest and executive confirmation lettersCreates staffing sheets, communications to staff and sets premiere meetings for staffCreates and prints table tents for all filmmaker receptions/awards eventsPreps Will Call – prints labels, sorts tickets, stuffs tickets, alpha Will CallManages all auction certificates and database logging + follow throughConfirms with outside departments events calendar (i.e., Publicity, Digital, Distribution, Security, Post-Production)Team liaison for lunch, PTO, birthdays, calendar, office supplies, messengers, scheduling

 

Qualifications2+ years of experience in studio, agency or network eventsProficient in Microsoft Outlook

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be consideredMust have unrestricted work authorization to work in the United StatesMust be willing to work in Universal City, CAMust be available to work overtime and extended hours as needed to work at Premieres/Special Events/Screenings and Awards Events 

Desired Characteristics: 

Detail orientedAbility to multitaskHave strong oral and written communication skills, superb phone and email demeanorHave excellent organizational skills and ability to prioritize projects while meeting deadlinesStrong sense of urgencyAbility to cultivate strong relationships internally and externallyAbility to go with the flow as work environment ever shifting

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $50,000.00 - $60,000.00 (Not bonus eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].