MAJOR FUNCTION: 

This position is responsible for providing coordination of care within the Nursing Operations and Emergency Services department, working under the direction of the Director and AVP of Nursing Operations and Emergency Services. The primary role of an Administrative Coordinator helps keep the service line running smoothly by handling all administrative tasks. They coordinate general operations, serve as a point of contact for leadership, employees, vendors, and customers alike, and ensure everything is on schedule to meet or exceed deadlines. 

QUALIFICATIONS:

Education & Experience: 

High School Graduate.  3-5 year’s secretarial/background.  

Certification/Licensure:     

N/A 

Knowledge & Skills: 

Excellent secretarial skills; familiar with medical terminology with a strong background in communication and writing skills.  Possesses strong organizational skills.  Ability to relate positively with all levels of professionals.  Ability to work flexible schedules with frequent interruption.   Proficient in use of Microsoft Word, Outlook. Excel, PowerPoint, Publisher, and Access.  Must be able to quickly prioritize tasks or responsibilities.

Position Responsibilities

Drafts memos and letters and any other necessary correspondence for nursing and support departments.  Disseminates information to all Nursing Department Managers, Administrative Shift Coordinators, Department Heads, Physician Staff, and Hospital Administration as directed. Maintains department files by applying necessary data to records/files as required by the department.  Interfaces with the Education Department as necessary to maintain accurate files and data.  Maintains Department Head's calendar. Sets up meetings with both in-house personnel and outside vendors. Reads and routes incoming mail and physician email.  Continually assesses, maintains and orders supplies as needed for the AVP's office. Participates in projects within the unit and IHN as required by the Department Head. Assist the nurse educator as needed providing clerical assistance.  Utilizes and upgrades computer skills as necessary. Serves as a computer resource to the Department Head, Nurse Managers and other ED personnel as needed.  Schedules meetings - room bookings.  Invoice coding/approving - ED/Peds/WSED/Staffing Office.  Maintains documents and files accordingly.  Oversees inventory of EMS Lounge.  Coordinates holiday schedule for staff.  Oversees ED Physician schedule.  Responsible for disseminating physician communication updates and action plans.  Serves as a liaison for ED Medical Chair and Board Chairman.  Proficient with all Reporting Dashboard.  Proficient in Krono's timekeeping for ED/Peds/Staffing Office/Transporters.  Maintains reports on census, visits, and dispositions.  Completes IS, IT, and facilities work orders for all departments.  Completes all capital requests for departments.  Liaison for Agency staffing (timecards, onboarding, and contracts). Works with HIM physician delinquent records - chart review before calling physicians.  State Ratios - keep daily sheet of census -staffing / daily census in lobby / reporting on state website monthly.  Maintains inventory and creation of discharge folders.  Work with GC Prosecutors office on their monthly forensic nurse schedule and anything they need for Room 12.  Sets up access for staff and physicians for all databases used within emergency department and clinical operations.  Collaborates with GC EMS Chief Officer on volumes and dispositions. Physical Requirements: 
N: Never       O: Occasionally (<20%)       F: Frequently (20%-80%)       C: Constantly (>80%)           Lifting <20lbs F Standing O Sitting C Lifting 20-50lbs O Climbing O Kneeling O Lifting>50lbs O Crouching F Reaching O Carrying O Hearing C Walking O Pushing O Talking F Vision C             Environmental Conditions:           Noise O Varied Temperatures O Cleaning Agents O Noxious odors O Patient Exposure O Operative Equipment C