Position Details Position Information Department College of Education (KED) Position Title Coordinator-Stud Outrch & Retn Job Title Coordinator of Graduate Student Recruitment and Admissions Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The College of Education is seeking a Coordinator of Graduate Student Recruitment and Admissions. This is a full-time (1.00 FTE ), 12-month, professional faculty position. This position serves as the College of Education’s leader for graduate student recruitment and admissions for our various master’s and doctoral programs, including those based in Corvallis and Ecampus (online-based). Working with the Director of Graduate Student Success, the Graduate School, and the graduate faculty, the incumbent will develop and enact a recruitment plan for the various graduate programs in the College, with special attention to underrepresented students. The Coordinator will participate directly in recruitment and outreach events and efforts in order to connect with prospective students and answer their questions about program options and the admissions process. They will also oversee the graduate admissions process in the College through liaising closely with the Graduate School and facilitate application review by graduate faculty in the various degree programs. Once a student is admitted, the Coordinator will work with others on the Student Success Team to plan and facilitate new student orientation, track student matriculation, and provide a smooth handoff of new students to the faculty and support. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities Graduate Student Recruitment (40%) + Develops and implements a graduate student recruitment strategy for the College of Education from program advertisement through matriculation. + Collaborates with the Director of Marketing and Communications and College Leadership to create and implement a communication plan throughout the student recruitment process for each graduate program based in Corvallis and Ecampus. + Works with faculty and Marketing and Communications staff to create and disseminate recruitment materials for each graduate program. + Works with College Leadership, Marketing and Communications, Graduate School, and Ecampus websites, to ensure materials and communications are updated. + Promotes graduate programs in the College of Education through attendance at fairs, visits to other campuses + Coordinates outreach efforts with appropriate faculty and advisor representatives throughout the recruitment funnel. + Coordinates support for diverse groups of prospective students by creating opportunities for culturally informed recruitment and support structures. + Serves as primary point of contact for prospective students interested in graduate programs. + Collaborates with other College recruitment staff (undergraduate, Cascades) to align recruitment initiatives and student resources. Graduate Admissions (30%) + Develops and implements a graduate admissions process for the College. + Tracks applicant materials via Slate and/or Salesforce, in partnership with the Graduate School. + Provides direct outreach to applicants and regular contact throughout the admissions process. + Examines the admissions process for bias and barriers for underrepresented student populations and recommends changes to various programs and campus partners. + Coordinates application reviews and deadlines from program faculty and communicates regularly to ensure processes are efficiently and effectively managed. + Works with College Leadership, Marketing and Communications, Graduate School, and Ecampus websites, to ensure materials and communications are updated. + Works with the Graduate School to facilitate student admissions, including identification of missing materials and to liaise regarding admissions policies or problems. + Tracks prospective student data through recruitment funnel (inquiry through matriculation). New Student Onboarding & Orientation (20%) + Works with Graduate Student Success Coordinators, faculty, advisors, and Graduate School to facilitate new student orientation for each new cohort by program. + Tracks admitted student matriculation with special attention to underrepresented populations. + Ensures an efficient and effective hand-off of matriculated students to student success team and faculty advisors. Other Duties as Assigned (10%) + Provides additional support to and collaboration with College, Departments, Programs, and Undergraduate Success Team where needed. What You Will Need + Bachelor’s degree in a college of education-related degree (education, counseling, higher education) or a related field and a minimum of four years’ experience in recruitment in higher education. + OR a master’s degree in a college of education-related degree (education, counseling, higher education) or a related field and a minimum of two years’ experience in recruitment in higher education. + Demonstrated experience working independently and collaboratively. + Strong organizational, time management, and project management skills. + Ability to take initiative in organizing programs, planning events, and facilitating them. + Excellent communication and interpersonal skills with prospective students, faculty, institutional leaders, and community partners, including the ability to develop and deliver presentations. + Experience working with Microsoft Office suite, customer relationship management ( CRM ) platforms or other relevant tools, with the ability to learn new technologies and systems for supporting students. + Demonstrated experience working in or with initiatives that support or engage communities of color and people that hold identities that have been historically underrepresented and underserved. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Master’s degree in a College of Education graduate program (e.g., Counseling, Teaching, Education, Adult & Higher Education). + Bilingual or multilingual, particularly in Spanish. + Experience with student recruitment at the graduate level in higher education. + Experience working in higher education in advising or student success roles. + Experience using admissions CRM tools (e.g., Slate, Salesforce). Working Conditions / Work Schedule Typical office environment with travel throughout Oregon for recruitment, some evening and weekend events required, with flexibility of in-office time to accommodate. Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $50,001-$64,883 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/163772 Posting Detail Information Posting Number P08853UF Number of Vacancies 1 Anticipated Appointment Begin Date 07/01/2025 Anticipated Appointment End Date Posting Date 02/13/2025 Full Consideration Date 03/15/2025 Closing Date 04/14/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by March 15, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Susan K. Gardner Susan.k.gardner@oregonstate.edu 541-737-5555 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/164774 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.