Corporate Specialist 5301 Southwest Pkwy suite 400, Austin, TX 78735, USA Req #226 Monday, February 17, 2025 The Corporate Specialist is responsible for fulfilling client orders for various corporate filings and documents retrievals. They will work with vendors, affiliates, and state agencies to prepare, submit and finalize corporate orders. The Corporate Specialist must have excellent organizational and time-management skills, meticulous attention to detail, and professional levels of customer service and communication. ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. + Responsible for corporate filings including, but not limited to the preparation, review and filing of: Articles of Incorporation/Organization, amendments, fictitious business name/assumed name filings, newspaper publications, annual reports, mergers and conversions, withdrawals and dissolutions, pre-clearance documents, tax clearance, reinstatements and revivals. + Efficiently manage the order process alongside Account Specialists, from initial request through processing. + Communicate closely with Account Specialists during follow-up investigations and order fulfillment. + Respond to and resolve incoming vendor and correspondent requests, queries, issues and concerns via phone, fax, and email. + Responsible for effectively communicating with vendor networks and Account Specialists regarding various corporate filings and document retrievals. + Responsible for obtaining certificates of status with both the state and revenue departments, conducting name availability and status searches, producing verbal bring-downs, filing and tracking name reservations and registrations, as well as obtaining copies of miscellaneous public record documents. + Process apostille and document authentications and legalizations. + Create and maintain filing fee and filing requirements reference charts. + Maintain and update forms library and state web links. + Assist Sales, Marketing, Registered Agent and Accounting Departments as needed. + Assist with other areas in the Client Services Department as needed. + Act as aid to manager in the training of new and existing employees. + Develop, maintain, and update knowledge about the department, services, company and industry as a whole. + Develop, maintain, and update knowledge about related departments such as sales, marketing and accounting. + Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records. + Other duties as assigned. COMPETENCIES, SKILLS AND ABILITIES + Must be very detail oriented with strong organizational skills. + Effective communication (verbal and written) and relationship building skills. + Must be computer literate; Intermediate level skills with MS Office; Word, Excel and Outlook are required. + Ability to work both independently and in a team environment. + Ability to be self-directed and work efficiently with minimal supervision. + Ability to multitask and effectively handle multiple time sensitive projects. + Knowledge of general corporate procedures and/or willingness to learn. + Ability to gather, organize, analyze, and compile data. + Ability to work in a fast-paced, high-energy environment. + Ensure superior customer service is provided at all times and maintain a high level of professionalism and a positive attitude. + Maintain consistent attendance and punctuality and a professional demeanor EDUCATION / EXPERIENCE + High school diploma or equivalent required. + Preferred Education: Bachelor’s degree and/or 2 years equivalent experience in customer service or legal industry. + Experience working in a multi-function, multi-geography environment preferred. SUPERVISORY RESPONSIBILITIES: This role is not a supervisor position. LANGUAGE SKILLS Ability to effectively present information and respond to questions from internal and external customers whose first language is English. CERTIFICATES, LICENSES, REGISTRATIONS None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfuly perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. TRAVEL REQUIREMENTS No travel required OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job de scription restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice. AAP/EEO STATEMENT Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status. EOE Employer/Vet/Disabled. If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance. All other applications must be submitted online. Other details + Pay Type Hourly + Hiring Rate $20.00 + 5301 Southwest Pkwy suite 400, Austin, TX 78735, USA <