• Meeting Coordination: Help schedule and plan meetings, including logistics. • Order Forms and Catalogs: Keep order forms and catalogs up to date. • Sourcing for new products. • Purchase Orders: Gather necessary documentation, draft, and submit purchase orders. • Order Tracking: Track approval, execution, delivery, and payment of purchase orders. • Budget Management: Ensure products fit within the given budgets. • Vendor Compliance: Verify that vendors meet legal requirements. • Logistics Coordination: Work with the logistics team and vendors to ensure compliance with country requirements and proper documentation. • Order Fulfillment: Review order forms to determine the best way to fulfill orders. • Check Requests: Draft and submit requests for payment for services. • Invoice Management: Submit and follow up on purchase order invoices to ensure timely vendor payment. • Reporting: Update and maintain various reports (e.g., inventory, dealer loaders). Qualifications + 2+ years of administrative assistant or customer support experience + Proficient in Microsoft Office Suite + Excellent written and verbal communication skills + Data entry, order processing, attention to details + High School Diploma required About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.