Job Description ONLY DOHMH EMPLOYEES IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST ( EXAM NO. 1128) ARE ELIGIBLE TO APPLY. Division and Job Description: The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQI+ equity to apply. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Participate in agency-wide required activities for emergency preparedness; Responds when called upon, promptly and appropriately. Participate in agency-wide required training for advancing racial, gender, and social equity. Participate in agency-wide required EEO training. a) Create/maintain files for Nurse Home Visitors (NHV's) to place their completed forms and other documentation b) Enters data accurately and in a timely manner c) Notifies Team Supervisor of any delays/errors/issues with forms d) Prepares reports and compiles data as requested a) File forms and documents in client charts, as requested by Team Supervisor b) Ensures that handouts & other written materials are ordered and/or copied so that adequate supply is always maintained a) Assist Team Supervisor with sorting, copying, scanning and filing incoming referrals, as requested b) Maintains inventory of NFP specific equipment and supplies As per HIPAA regulations, completes annual review and follows guidelines Review TCM enrollment and billing forms for accuracy and submits according to protocols, Qualifications 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.