Position Objective: Provide services as a Data/Project Manager in support of the overall functions of the Office of Operations Management (OOM), Division of Intramural Research (DIR), Rocky Mountain Laboratories (RML). within the National Institute of Allergy and Infectious Diseases (NIAID). Duties and Responsibilities: + Provide expertise needed to enhance and coordinate, improve, and oversee the overall functioning of the Office of Operations Management’s (OOM) planning and project management programs. + Schedule and maintain an accurate tracking system for all research projects and planning daily activities. + Oversee special projects, set deadlines, assign responsibilities, track progress, and summarize progress in various reports. + Develop and implement tracking tools to assist OOM in prioritizing, tracking action items, and reporting status and milestones for projects and programs. + Research and implement current regulations, policies, Best Management Practices, Industry Standards, and procedures, and update lab staff on relevant information. + Arrange scientific conferences/meetings and contact attending professionals; makes travel arrangements as needed. + Assist with formulate annual and multi-year budget estimates + Assist with gathering and coordinate information and financial data for use in the development of annual budget estimates. Assist with budgetary/resource impact of short-range plans, objectives, and decisions; communicate with the Federal Task Leader of outcomes, potential problems to overcome, and changes or alternative solutions to consider in the planning process + Analyze and evaluate assigned special projects and action items. Research and obtain background information for required action items. Study workflow, written guidance, regulations, and policies to obtain information about how procedures/functions (e.g., tracking systems, correspondence control, shared files, routing systems) could be restructured to improve program operations Prepare and deliver briefings to managers on study findings and recommendations. + Create reports for Senior Staff, and keep them updated. + Prepare routine and advanced correspondence including letters, memoranda, and reports. + Maintain inventory and initiate purchase requests and track items. + Prepare authorizations and vouchers for travel performed by members of the lab. + Write recommendation memos and other justification documents for various program needs such as funding requests and scientific staffing positions. + Participate in long-range financial planning. + Manage the development of short- and long-range plans for the campus, including the Master Planning process, project plans, special initiatives, etc. + Support the lab branch and facility managers on projections and funding for new initiatives. + Identify policies, constraints and available funds that affect the program objectives. + Collect data and prepare budgetary information in response to requests from AO or the program. + Collaborate with researchers, members of the Office of Research Facilities, members of the Office of Research Services and other branches to develop plans for RML. + Monitor operating fund expenditures. + Assist with recording and filing special budget or grant requests (CRADA’s, etc.) + Assist with the preparation of monthly financial reports. + Oversee and track hiring actions. + Coordinate with the AO and HR to ensure compliance with federal hiring practices. + Assist with the recording and documentation of new appointment and renewal packages for Intramural Research Training Award (IRTA) and Visiting Fellows. + Assist with the recording and documentation of new appointment and extension packages for Title 42 employees to include Research Fellows and Staff Scientists. + Serve as back-up timekeeper for the lab branch. Basic Qualifications: + Bachelors Degree in Business, Biological Sciences or similar degree. + Management experience in a lab setting is a plus. + Ability to apply scientific expertise and knowledge of biomedical research methods. + Familiarity with the NIH organizational structure, its goals, objectives, programs, and policies desired. + Experience with financial planning (formulating annual and multi-year budget estimates). + Experience with developing plans and programs to enhance operations. + Experience creating standard operating procedures and coordinating compliance with staff members. + Extensive reporting experience (generating and reconciling), highly preferred. Minimum Qualifications: + Ability to communicate effectively, orally and in writing, with non-technical and technical staff. + Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects *This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned. GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics. This position is contingent upon contract award. **Requisition ID:** 7160