Dean's Office Coordinator - Elliott College of Fine Arts Bookmark this Posting Print Preview | Apply for this Job Posting Details Position Information Job Title Dean's Office Coordinator - Elliott College of Fine Arts Full Time/Part Time Full Time FLSA Non-Exempt General Job Description This is a senior-level administrative support position responsible for providing advanced support for department events. Responsible for making event arrangements, assisting with assigned events, and performing complex administrative work in support of the department. Works under general supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Dean. Essential Job Functions 1. Assists with all events/programs scheduled in the building, including verification of room and catering set up and removal. 2. Assists with all events hosted by the dean’s office throughout the year, including but not limited to private receptions, networking nights, luncheons, and speaker series. 3. May serve as building contact for maintenance, repairs, custodial, or any specific issues that need to be addressed (e.g. signage, displays, etc.) 4. May manage comprehensive building schedule. 5. May establish building access for individuals and submit requisitions for special requests to the appropriate personnel (custodial, maintenance, etc.). 6. Makes all travel arrangements for the dean and associate deans as well as assists with arrangements for invited guests. 7. Submits all travel requests and performs follow-up reconciliation for the dean, associate deans, and office staff. 8. Assists associate deans with promotion, tenure, pre- and post-tenure procedures and review. 9. Interprets policies and explains procedures relating to the activities of the department. 10. Assists in the development of departmental policies and procedures. 11. Handles routine and confidential correspondence. 12. Prepares routine and special reports and maintains departmental records. 13. May compile statistical data and prepare various studies of departmental activities. Non-Essential Job Functions Performs other related duties as assigned. Required Knowledge, Skills, and Abilities The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation. 1. Knowledge of, or the ability to learn, university policies and procedures. 2. Knowledge of event planning, management, and assessment. 3. Skill in using computer applications including spreadsheet, database, and word processing software. 4. Skill in completing assignments accurately and with attention to detail. 5. Organizational skills in managing projects simultaneously while maintaining a satisfactory work product. 6. Ability to work independently of supervision. 7. Ability to set priorities and complete assignments on time. 8. Ability to communicate effectively in both oral and written form. 9. Ability to maintain effective interpersonal relationships. 10. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public. 11. Ability to problem solve a variety of situations 12. Ability to handle difficult and stressful situations with professional composure. 13. Ability to work with and maintain confidential information. 14. Ability to work evenings, nights and weekends as necessary. Physical Demands Required Education High school diploma or equivalent is required. Required Experience and Training Five years of related experience is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources. Preferred Qualifications Bachelor’s degree in a related field is preferred. Experience in event planning and coordination and office management is preferred. Special Conditions for Eligibility This is a security-sensitive position subject to criminal record check. This is an IT-sensitive position subject to Computer and Network Security policy. Min Pay Rate Mid Pay Rate Salary Information Salary Grade - 15 Specific Job Requirements/Duties for this Posting This position is located in the Elliott College of Fine Arts and reports to the dean. The job duties include: + Works closely with dean and dean’s staff to perform complex administrative work. + Assists with all events/programs scheduled in the building, including verification of room and catering set up and removal. + Assists with all events hosted by the dean’s office throughout the year, including but not limited to private receptions, networking nights, luncheons, and University Series. + Handles facilities rental agreements, communication, and collections. + May make travel arrangements for the dean and dean’s office staff as well as assist with arrangements for invited guests. + May submit travel requests and perform follow-up reconciliation for the dean and dean’s office staff. + Handles student employee hiring, scheduling, and electronic personnel action forms (EPAFs). Is Background Check Required? Yes Benefit and Retirement Eligibility This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length. EEO Statement Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304. Posting Detail Information Posting Number S2024-152 Candidates Eligible to Apply Open to all qualified applicants Number of Positions Available 1 Posted Date 10/22/2024 Review Start Date Close Date Work Schedule Monday-Friday, 8:00 AM to 5:00 PM, occasional night and weekend work Open Until Filled Yes Special Instructions to Applicants Posting Quick Link https://careers.sfasu.edu/postings/12229 Contact Information Contact Name Florence Lunsford Contact Phone (936)468-1095 Contact Email lunsfordfa@sfasu.edu Contact Information Applicants will be contacted by the hiring department if selected for an interview If you have technical questions about this job posting, please contact HR at (936) 468-2304. Supplemental Questions Required fields are indicated with an asterisk (*). + * Which of the following best represents your education background? + Completed High School Diploma or GED + Completed some college + Completed Associates Degree + Completed Bachelor's Degree + Completed Master's Degree + Completed Doctoral Degree or ABD + If you completed a college degree, please indicate your major field of study. (Open Ended Question) + * How many years of related experience do you have? + 0 + 1 + 2 + 3 + 4 + 5 + 6 + 7 + 8 + 9 + 10+ + * Describe your experience in event planning and coordination. (Open Ended Question) + * Please describe your office management experience. (Open Ended Question) + * Please describe your experience working with students in a higher education environment. (Open Ended Question) + * What is your philosophy on serving the public and/or students? (Open Ended Question) + * If you have experience using Banner, please indicate which module you utilized (i.e., human resources, travel, requisitions, budgeting etc.) (Open Ended Question) + * Are you a current employee of the university? + Yes + No Documents Needed To Apply Required Documents + Resume + Cover Letter + List of References + Letter of Recommendation 1 + Letter of Recommendation 2 Optional Documents