Posting Detail Information Working TitleDegree Analyst Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202500042AP Position TypeAdmin Professional/ Research Professional Classification TitleProf/Indiv Contrib I Number of Vacancies Work Hours/Week40 Proposed Annual Salary Range$50,000 - $52,000 Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date04/01/2025 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on02/17/2025 Description of Work Unit This full-time, 12-month position is located within the Office of the Registrar, Division of Enrollment and Access. The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. The Office of the Registrar seeks to hire team members that demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a desire to treat others with respect and an internal motivation for doing the work we do. Position Summary The Degree Analyst is a professional position within the Office of the Registrar that independently makes decisions affecting students’ academic records and their graduation from Colorado State University. Degree Analysts spend the vast majority of their time assessing situations, collecting and analyzing data, solving problems, and collaborating with academic departments. Each Degree Analyst serves as the primary liaison for a specific set of colleges and departments. Degree analysts provide evaluation of domestic and international credentials to determine course and credit equivalents at the undergraduate level. In addition, each Degree Analyst studies individual student records to confirm degree progress and, as needed, provide students options and guidance in determining appropriate alternatives for meeting requirements of their specific degree program. Both Transfer Evaluation and Degree Completion requirement analysis involve looking at each situation to decide on the best approach for the unique circumstance, while continuing to be fair and consistent within the policies and procedures in place. This position is responsible for handling transfer evaluation for all Colorado State University undergraduate students. Evaluation of post-secondary credentials requires looking at things holistically, being creative and not just comparing words in descriptions but comparing concepts and framework. Each analyst must ensure student records accurately reflect content and rigor the student has experienced, while applying university standards and policy to each evaluation. This position also has the program responsibility to serve as a liaison to particular groups regarding evaluation and degree completion requirements. Those with unique needs include, but are not limited to, the following: the Athletics Department pertaining to tentative transfer evaluations for student-athletes, IDP /IDP+ participants, CE/RI students needing to admit as degree seeking to graduate, applying University Honors and Discipline Honors, the Transfer Student Center, and the Division of Continuing Education. In addition, this position works with departments providing coaching, when necessary, regarding the application of course substitutions and waivers within policy to assist in advancing student degree progression. As a professional employee, the Degree Analyst participates in professional development workshops and/or professional organization conferences in capacities of an attendee, committee member, and/or presenter. Members of the degree analyst unit contribute to departmental goals for cross training in other Registrar units, participate in unit, division, and campus committees, and manage additional duties as assigned. The selected candidate is one who will be comfortable working with complex student issues while navigating university policy, as well as a person that can collaborate with a wide range of University employees. This individual must strive for excellence, accuracy and have a passion for solving problems in a team environment. Required Job Qualifications + Bachelor’s degree from an accredited institution in science, liberal arts, business or related field that emphasizes analysis and critical thinking skills. + Minimum one year experience in an institution of higher education. + One year of customer service experience. + Personal and professional commitment to diversity, equity, and inclusion ( DEI ) as demonstrated by active engagement in any of the following areas: creating inclusive training practices or operating procedures; participating in DEI trainings, professional development, or service opportunities; ensuring data integrity that supports diverse constituents; or fostering welcoming and inclusive work environments for colleagues, students, faculty, or staff from diverse communities and backgrounds. Preferred Job Qualifications + Demonstrated ability to communicate effectively in written and spoken English and Spanish. + Two years of experience with domestic post-secondary evaluation of credit. + Experience at a large research university working with a complex mix of programs of study. + Knowledge, understanding and experience working with administrative student information systems: preferably Ellucian Banner systems (Banner Student, Banner Document Management and Banner Workflow) and College Source products: TES , DARS – u.achieve (Degree Audit Reporting System), and Transferology. + Experience providing presentations and trainings to groups of faculty, staff and students. + Problem-solving ability and creativity when working with undergraduate student populations. + Demonstrated ability to engage campus departments in a collaborative approach to enhance student success. + Excellent communication skills, including interpersonal, presentation, writing skills and strong attention to detail. + Strong interpersonal communication skills as demonstrated by respectful and effective interactions with diverse constituencies including but not limited to students, faculty, staff, and vendors at all levels. Diversity Statement Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes. Essential Duties Job Duty CategoryTransfer Evaluation Analysis Duty/Responsibility + Independently determine the number of credits a student will receive in transfer as well as the equivalencies of those credits. These decisions affect class standing and time to graduation. + Investigate, analyze, evaluate and code domestic undergraduate post-secondary transfer credit. + Conduct research and apply appropriate conversion factor to transfer credits in order to transfer the correct number of credits for courses utilizing standard resources such as: information from the sending institution, the general catalog of the sending institution, the Ministry of Education in the case of international credit, and the AACRAO transfer credit standards guide. + Determine equivalencies using TES (Transfer Equivalency System) and transfer guidelines created by the unit and approved by departments and Vice Provost. + Analyze course descriptions from sending institutions to determine if concepts and academic rigor are sufficient, based on fluency with the Colorado State University Course catalog, to award direct and elective credit as applicable. + Work with students on a one on one basis to determine other direct equivalencies/options. + Work with academic departments to determine direct equivalencies for upper division and less commonly transferred courses. + Reduce duplicate credit when applicable to avoid differential tuition before it is warranted. + Using analysis, make complex and independent decisions to provide elective credit or perform a revaluation for direct credit, in the case of duplicate credit. + Be familiar with course content, the degree audit system output, and updated business practices as approved by the Vice Provost of Undergraduate Affairs. + Review additional detail including syllabus during re-evaluation process. Utilize professional judgment to best serve the student while equitably applying transfer evaluation standards and policy. + Review course information, determine equivalencies, and create tentative transfer evaluation reports for prospective (not yet admitted) students considering transfer to CSU . + Prepare and communicate transfer evaluations for incoming transfer student-athletes. + Apply knowledge of guidelines to guarantee the correct outcome. + Download and encode AP and IB credit to individual student records. Remove duplicate credit during process. Percentage Of Time40 Job Duty CategoryProblem Solving with Students and Academic Departments Duty/Responsibility + Engage, on a daily basis, with academic departments and students to identify, address and resolve complex academic problems. + Advise, counsel, and recommend to students possible solutions to deficient requirements either by completing courses in transfer, taking courses at CSU , requesting substitutions/waivers for requirements or other possible solutions. + Collect data, consider all options, and determine best course of action for student based on situation presented. + Discuss and recommend to academic departments solutions to problematic situations within departmental requirements and individual student situations. + Guide students and advisors through AUCC or graduation appeal options, if appropriate, for their situation. + Provide guidance and standards to departments when determining course evaluations or re-evaluations. + Partner with the University Programs to address issues with student records. + Respond to inquiries from students, faculty, staff, and parents/support-givers via phone, front counter, and e-mail. + Represent Colorado State University at Transfer Fairs. Provide information, insight and guidance to prospective students and their families. + Serve as a subject matter expert on using the degree audit, Transferology, graduation requirements (university, AUCC , and major), graduation contract processing and related policies and procedures for department staff and students; provide information and follow-up training to departments as needed. Percentage Of Time20 Job Duty CategoryGraduation Analysis and Problem Solving Duty/Responsibility + Determine how students are meeting University, AUCC , and major requirements for graduation. + Provide students and advisors options and recommendations for achieving a timely graduation. + Appropriately complete graduation requirement exceptions in student records enabling students and their advisors to reference accurate requirements needed for graduation. + Coordinate with departments, students and/or instructors regarding plans to complete Incomplete grades during the graduation term. + Administer outreach to students and advisors to determine whether a student’s graduation term is appropriate. + Communicate with academic advisors and students when students are not appropriately registered to graduate in a given term. + After review of their academic record, adjust student graduation term in the Student Information System if they are not eligible to graduate in a given term. + Modify coding in the Student Information System, if a student indicates a change in plans to graduate, in a future term rather than the current term, allowing reports to pick up that student’s record in future terms. + Confirm the faculty/staff portal and the degree audit reflect the correct anticipated graduation term as requested by student. Percentage Of Time15 Job Duty CategoryDegree Conferral Duty/Responsibility + Determine eligibility for graduation through: investigating and identifying various levels of compliance to ensure university and department requirements have been met; such as university, upper division, credits in residence, core curriculum, and major/concentration/minor/certificate requirements by specific degree requirements and evaluating the student’s coursework against those requirements. + Collaborate with academic departments to confirm exceptions for substitutions and waivers granted for individual students and encode such exceptions when necessary. + Serve as the main contact and liaison with the assigned colleges and departments as well as other departments for graduation requirements for second majors and minors. + Determine, under university-established guidelines, eligibility for multiple diplomas, BAS diploma, and final Graduation with Distinction designation at the point of undergraduate degree conferral. + Often students deviate from the prescribed curriculum for their program of study, in those instances manual intervention (processing degree exceptions) is required to have courses fall into the appropriate places in the degree audit. + Reach out to the academic department (and often the student) with informed recommendations of proposed solutions to unfulfilled requirements. + Work independently though at times they may choose to work with colleagues to identify solutions/options. + Execute graduation for all undergraduate students at Colorado State University. Percentage Of Time15 Job Duty CategoryAdditional Duties Duty/Responsibility + Train new Degree Analyst staff on responsibilities of the position, as assigned. + Respond to professional inquiries from other institutions regarding our practices or equivalencies. + Serve as subject matter expert by developing session materials and presenting professional development sessions for peers at regional and/or national conferences and within the Office of the Registrar. + Apply University Honors Program designation to Honors Track 1 and Honors Track 2 students. Replace AUCC with Honors Core. + Cross train with other units in the Office of the Registrar. + Confirm degree verifications through the National Student Clearinghouse. + Respond to inquiries received by the various email accounts of the unit. + Other duties as assigned. Percentage Of Time10 Application Details Special Instructions to Applicants Interested applicants must submit a cover letter addressing how professional experiences align with identified required and preferred qualifications, a current résumé, and three professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Michael Marr, Michael.Marr@colostate.edu. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. This position is eligible for a hybrid work arrangement after a period of onboarding and training. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactMichael Marr, michael.marr@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter + Resume Optional Documents