Job Posting Title:

Degree Plan Evaluator II

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Hiring Department:

Graduate School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Dec 09, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Selection made by committee and hiring supervisor based on review of on-line applications and results of personal interviews.  Hiring decision contingent upon applicant clearing security background check.  Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Work schedule will be determined by discussion with supervisor.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience.  If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin.  UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

Vision, Dental, Life, and Disability insurance options

Paid vacation, sick leave, and holidays

Teachers Retirement System of Texas (a defined benefit retirement plan)

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Training and conference opportunities

Tuition assistance

Athletic ticket discounts

Access to UT Austin's libraries and museums

Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Graduate School is inviting applications for degree evaluators. Degree evaluators play a critical role in graduate education overseeing the progress of graduate students through their degree programs from an administrative lens. Individuals in this position will develop expertise in multiple enterprise systems, policies, and procedures at the University of Texas at Austin. Degree evaluators engage with graduate programs and graduate students advising them on how to navigate the requirements for doctoral and master’s degrees. We invite collaborative, detail-oriented individuals to apply and join the Graduate School team.

Responsibilities

Create, maintain, and certify graduate student records as graduate students progress through their degree programs. Activities include:

Review and process doctoral candidacy applications, petitions for change in doctoral committee, and similar ensuring alignment with graduate education policies and requirements.

Vet and process requests related to Master’s coursework requirements, petitions for changes in master's committees, and similar to ensure alignment with graduate education policies and requirements.

Manage applications for graduation for Master’s and Doctoral degree candidates.

Verify completion of doctoral and master’s graduate degree requirements including reviewing required coursework, minimal GPA obtained, and semester hours completed.

Consult with faculty and graduate students on appropriate options when degree requirements are not met.

Review Master’s theses and doctoral dissertations for appropriate formatting and manage publication embargoes.

Counsel programs and students on complex petitions and exception requests.

Serve as a resource for graduate students, faculty, and staff in numerous offices across the university on degree requirements and processes including:

Advise students and graduate programs about acceptable substitutions for required courses, dissertation committee composition, deadlines, dissertation oral defense requirements, electronic thesis and dissertation submissions, and automated processes.

Develop and deliver workshops for graduate students and programs on degree requirements, policies and processes.

Provide technical assistance to graduate students, graduate coordinators and faculty to facilitate degree certification processes.

Partner with the information technology support team on technology development to support systems and processes related to graduate student records and degree certification.

Serve as a primary resource to other campus offices regarding graduate degree requirements and college policies.

Maintain regular delivery of electronic theses and dissertations to the Texas Libraries, the Texas Digital Library, and UMI.

Provide specialized training on systems for graduate programs.

Other duties:

Perform other related duties as assigned, such as helping the office with orientation, convocation, and other events.

Required Qualifications

Bachelor's degree with 1 year of experience. Minimum of three years of professional experience in a student services position in an academic setting. Cultural competence and demonstrated effectiveness working with student populations. Experience using Microsoft Office software (Word, Excel) and email. Proven ability to develop new technical skills as technology evolves. Demonstrated ability to communicate extensively via telephone, email and face-to-face. Demonstrated ability to maintain professional demeanor, including business attire as needed. Demonstrated organizational skills. Demonstrated ability to take instruction, work as a team member and independently.  Excellent written and verbal communication skills.  Excellent interpersonal skills and ability to positively interact and clearly communicate with supervisor, co-workers, staff and students.  Strong attendance record.  Ability to take supervision.  Skilled at anticipating changing priorities, working in changing environments, providing strong customer service skills, and responding well to feedback.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with University mainframe (DEFINE, NRRECS), Macintosh and PC platforms. Experience with ITS thesis and dissertation templates. Experience with PDF converters and readers. Experience with data downloads and conversion. Demonstrated ability to interact in a professional manner with University faculty, staff, and students. Experience in academic advising. Experience working with Electronic Theses and Dissertations. Demonstrated organizational skills. Familiarity with student services and graduate programs at UT Austin.  Knowledgeable of university resources, policies, and procedures.

Salary Range

$52,000

Working Conditions

Use of manual dexterity.

May work around standard office conditions.

Repetitive use of keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.