Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Georgetown University College of Arts & Sciences experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, the Georgetown University College of Arts & Sciences strives to provide its students with a multifaceted liberal arts education—an education of the whole person.

The Department Administrator (DA) assumes substantial independent management of complex operations in the Department of Computer Science within the College of Arts and Sciences, supporting the work of the Department through financial administration, HR support, and management of the Department’s overall administration. The position manages the financial operations including budget management, payroll reconciliation, purchasing and accounts payable matters, as well as grant and internal/institutional research support. The DA also creates and submit financial transactions (such as reimbursements and cost transfers), and submits procurement and contract requests to the College of Arts & Sciences Procurement Analyst. The DA will be the primary contact to assist the College of Arts & Sciences Finance Team on regular reconciliation and budget planning activities. Most of the Computer Science department is externally funded and therefore grant management is a key part of the position. This position also oversees the human resources and faculty appointment processes to provide day-to-day support, ensuring the continuity of faculty, staff, and students in the department. Duties include but are not limited to:

Manage all aspects of financial operations for the department, including the procurement of supplies and services, purchase orders, contracts, ProCards and expense report creation and submissions, reimbursements, journal entries, and cost transfer requests.

Work with faculty and departmental support staff on the management of internal/institutional and philanthropically supported research funds (such as start-up and IDC accounts) and JORA on externally funded grants related to budget tracking and reimbursements.

Maintain records for all staff and faculty hires/appointments, term renewals, costing allocations, and terminations in GMS, Box, and other databases as needed, completing documentation to maintain accurate records and continuity of all faculty and staff.

Provide administrative support to the Department Chair and faculty, as well as training and coordinating tasks for other administrative staff as needed.

Analyze and interpret applicable regulations, guidelines, and standards, providing expert advice to faculty and staff.

Oversee the hiring processes and paperwork for all hires including faculty, instructors, student workers, and graduate teaching assistants.

Ensure that the colloquium series, distinguished lectures, visit days, and social events are executed and managed.

Manage the new hires, the student administrative team, overseas student employment and payment (timesheets), purchasing of supplies, and equipment.

Work Interactions

This position reports directly to the Department Chair and maintains an indirect reporting relationship with the Dean's Office designee. The DA may supervise other administrative or student staff within the department. The DA is one of the main portals into the department and the DA must be prepared to meet and interact with all persons and organizations that have business with the department. The DA must work efficiently and maintain good working relations with the faculty and staff in order to support all research, instructional and service missions in the department. Professionalism, cordial relationships and helpful attitudes are essential in the operations of the department. The DA serves as the lead within the department on all financial and administrative tasks, including being a resource for training and task allocation to other administrative staff within the department. The DA works most closely with the Department Chair to oversee the daily operations and implementation of short and long-term plans. The position will also frequently interact with the Dean’s Office, Provost’s Office, Registrar, University Information Services, Office of Global Services, Graduate services, JORA and other partner offices. The Department Administrator maintains professional, cordial working relationships with all members of the department and all others who visit and conduct business with the department in support of the research, instructional and service missions of the unit. 

Requirements and Qualifications

Bachelor’s degree with at least 3 years of professional work experience – preferably in an academic setting and prior experience with grants management

Experience in managing administrative operations, leadership and budgetary oversight

Proficiency in Microsoft Office Suite, with particular emphasis on Excel (e.g., pivot tables, VLOOKUPs, macros) and experience and/or familiarity with managing database queries

Strong communication skills and the ability to learn quickly and be resourceful

Ability to work both independently and collaboratively

Familiarity with website management, social media and related analytics preferred

CourseLeaf, Cognos, and Workday (Georgetown Management System) system experience preferred

Knowledge of Georgetown University financial and human resources procedures preferred

Experience in administering a university department and all accompanying duties including purchasing, ordering, scheduling and reporting

Work Mode Designation

This position has been designated as Hybrid 4 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

A cover letter and resume are required for consideration.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.