Department
 

HUM Staff: Classics

About the Department
 

The Classics Department at the University of Chicago pursues a wide range of curricular and research initiatives. Its undergraduate courses enroll 1,000 students per year. The Master of Arts Program in the Humanities includes a special concentration in Classics. The PhD program enrolls students with a wide range of specialties and regularly hosts students in joint degree programs with Comparative Literature, Social Thought, and Theater and Performance Studies. The faculty themselves work across multiple fields; many hold cross-appointments in other departments; and the department supervises several grants and endowments in support of research, annual lectures, and education.

Job Summary
 

Under the direction of the Department Chair and within the guidelines of divisional administration, the Department Administrator manages academic and administrative affairs of the Classics department. The Department Administrator independently manages a high level of responsibilities supporting a broad range of operational, student, faculty and other academic, curriculum, event, and finance/budget activities, and works to minimize the administrative overload of faculty who hold administrative positions in the department. Responsibilities include collaboration with leadership on department initiatives, student and faculty support, budget and financial management, event support, establishment of best practices, management of operational workflow, and relationship building.

Remote work schedule may be available.

Applicants must upload all required applicant materials (resume, cover letter, and references) to be considered for the position.

Responsibilities

Develops a deep understanding of the Classics Department and serves as point person for the Department, liaising between the Department, Division, University partners, and external stakeholders to service the program and perform day-to-day functions, ensuring continuity in departmental operations and faculty/student support. Develops and maintains department website. Creates content and posts on social media. Develops and maintains department procedure manuals, tracking spreadsheets, databases, files, and documents.   Partners with divisional personnel including Dean of Students, Financial and Grant Services, Academic Affairs, HR, Facilities, etc. and with other University offices and units on relevant activities (e.g., new faculty hires, faculty review, renewal and promotion processes, student hires, programming, curricular offerings, teaching, dissertations, financial aid, physical space needs, etc.).  Maintains Department calendars and tracks deadlines. Advises department chair, faculty committees, and students on upcoming projects, competitions, submission dates, etc. well in advance of execution. Participates in faculty meetings and departmental retreats as needed, helps plan meeting agendas and keep minutes. Manages and oversees course scheduling in consultation with the chair, Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS), and teaching faculty. Ensures timely completion and submission of course schedule to Registrar and tracks and analyzes course enrollments. Coordinates with Registrar and other departments to manage cross-listings. Manages faculty renewal and tenure processes in collaboration with the department chair. Facilitates recruitment of new faculty. Manages faculty leave applications and annual report. Advises students independently about degree requirements and other concerns; forwards pedagogical or life crises situations to the appropriate resource; tracks degree requirements and records student milestones in relevant databases; and manages the graduate review process in collaboration with the DGS and Chair. Manages visiting scholar and visiting professor processes, including paperwork, and initiating the visa request. And orienting the visitor upon arrival. Develops and manages budgets; makes short- and long-term plans for endowment and gift accounts as well as departmental operating budgets. Processes and reconciles expenses. Produces budget and financial reports as requested and provides budgetary analysis as needed. Manages the planning and execution of programmatic events, workshops, conferences, readings and lectures, and other ad-hoc events that add to the academic and cultural life of the department, including organization of logistics including room reservations, catering, transportation, promotional materials, and day of set up/take down. Assists with the hiring, onboarding, and management of student workers, both for the department and for research assistance for faculty projects. Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.Analyzes program budgets and recommends or makes budgetary recommendations.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Experience:

Administration and/or office management. Higher education exposure providing student and/or academic support. Demonstrates progressively responsible administrative experience. 

Technical Skills or Knowledge:

Proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, etc.). Proficiency using Zoom for remote meetings. Skilled at learning and using new software systems (financial, academic, administrative, website, etc.). 

Preferred Competencies

Self-motivated.Successfully function in complex administrative structure.Strategize effectively, strong analytical skills.Skilled at time management with excellent organizational skills. Attention to detail while also maintaining perspective on overall department and division needs. Meet deadlines. Maintain confidentiality. Anticipate and resolve problems.Work independently and part of a team. Juggle multiple and complex projects simultaneously. Act independently, decisively, and with good judgment, coupled with the ability to keep colleagues and supervisors appropriately informed and involved.Cultivate strong, positive working relationships with diverse constituents.

Working Conditions

Office environment. Lift up to 25 pounds to support event setup/take down, or request additional support as needed. Occasional work outside of normal business hours in the evening or weekends. 

Application Documents

Resume/CV (required) Cover Letter, expressing interest in this position (required)3 References Contact Information (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.