MAIN FUNCTION:  Provides secretarial support to the Division of Nursing and assists the Office Supervisor in all secretarial duties as requested.

Job responsibilities include:

Collection, verification and filing of the Nursing licensure process

Tracking and filing performance evaluations, performance improvement and unit reports

Ordering and maintaining office supplies including all forms required for the division

Distributes incoming mail to appropriate parties

Complies statistical data for Division of Nursing, i.e., staffing ratios, NCH, Acuity level and prepares reports on a monthly basis.

Coordinates materials, meeting dates, notices and secretarial support for all assigned committees and special task forces including Shared Governance

Prepares and tracks all PAFs for job changes within the Division

Coordinates the hospital 2-day Planetree Retreat which includes scheduling employees, tracking attendance, coordination of meeting rooms, hotel arrangements, dining arrangements, arrangement of complimentary therapies, handout preparation, and ordering of any other items needed.

Responsible for the maintenance of divisional policies/procedures and prepares these and other materials related to the operation of the division

Maintains a role on the “Nurse Week” Committee and provides support

Reviews, supports, abides by and encourages Patient Satisfaction and Confidentiality Standards for the division.