Deputy General Manager Maintenance of Equipment Administration & Safety Support Job ID: 10611 Business Unit: Long Island Rail Road Location: Queens, NY, United States Regular/Temporary: Regular Department: GM Administration Date Posted: Feb 21, 2025 Description Title: Deputy General Manager MofE Administration & Safety Support Department: Maintenance of Equipment Post Date: 02/21/2025 Close Date: 03/06/2025 Hay Point Evaluation: 904 Salary Range: $119,479 - $159,057 Position Classification: Non-Safety Sensitive Location: Various Reports To: General Manager- Asset Management, Budgets & Administrations This is a Non-Represented Position. This position is eligible for telework. New hires are eligible to apply 30 days after their effective date of hire. Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law and the MTA Code of Ethics. As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics. Summary: This position is responsible for the Maintenance of Equipment (MoE) Department operation as it relates to all aspects of Safety, FRA Mandated Training, Labor, Payroll, and auditing compliance for 2,200+ employees. This includes overseeing the direction of a 7-day, 24-hour Central Manpower operation at the Hillside Maintenance Facility. The incumbent will oversee all payroll, timekeeping, and auditing processes and ensure departmental compliance with all Corporate and Departmental policies and procedures. The incumbent will implement new Standard Operating Procedures (SOP) and processes pertaining to new initiatives and improvements in the Central Manpower Office. This position will oversee, review, and analyze all overtime reported to the department. The incumbent will oversee the continuous hours process, the high earner reports, will analyze for efficiencies in overtime reporting, and will look to streamline current overtime administration processes. Oversee the MoE Safety Section and its interaction with Corporate Safety and all MoE employees to enhance the department's response to various safety initiatives. This position will advise managers and support staff and address uniform administration of payroll controls, budget and headcount management, accident reporting, as well as newly established or revised departmental and corporate policies and procedures. This position will act as an audit liaison for the MoE Department and ensure consistent responses are documented and submitted to requesting agencies (i.e., MTA Audit Services, Office of State Comptroller, Department of Labor, Inspector General, etc.). The incumbent will review/interpret all FRA/CFR Notices of Proposed Rule Makings (NPRM) and document/communicate to MoE Senior Management possible effects on the MoE Department. Provide direction in all aspects and compliance of agreements, hours of service, safety procedures, and compliance of testing under CFR requirements including but not limited to CFR 218, Hours of Service (HOS), CDL, random, and discretionary requirements. Oversee the scheduling and attendance compliance of all FRA Safety/New Hire Training for all MoE employees. Responsibilities: Responsibilities may include but are not limited to: + Provide leadership and direction to the MofE Department's Payroll and Auditing group. Address continuity concerns throughout the LIRR by conducting cross-examinations with external operating departments; collectively make recommendations and changes to procedures as examinations of audits are conducted pertinent to payroll auditing, disability management, compensations, adherence to CBAs, streamlining processes while addressing cost controls. Liaison with MTA Audits Services, Inspector General and Office of State Comptroller. Oversee MoFe’s Central Manpower Office to ensure all employees are adhering to department compliance with Corporate Policies and Procedures. + Provide leadership and direction to MoE’s Safety and administrative support sections in the management, analysis and investigations of accidents and recommendations to improve safety in the Department. Provide in-depth review of reports and cost-effective recommendations to ensure future safety compliance and support corporate goals. Oversee MoE’s Corporate Safety projects, including but not limited to the implementation of System Safety Program Plan (SSPP), monitoring of C3RS activities, attendance of all safety committee meetings and provide an action plan to reduce accidents. + Oversee the review and interpretation of any new/prospective CFR/FRA Notice of Proposed Rulemaking (NPRM) guidelines. Document/Discuss effects of NPRM on personnel/maintenance procedures in the MoE Department. Oversee the Safety and Central Manpower sections to ensure associated FRA administration compliance. + Develop a Standardized Training Program for craft personnel on the basis of position to meet the CFR/FRA mandated requirements including hours of service, ATC/PTC, position qualifications and develop an approach to address operational availability concerns. + Direct and oversee the administration and adherence of all collective bargaining agreements, arbitrations, agreements relevant to qualifications of positions, and resolve labor issues at the first level. + Oversee Random Testing, including CDL, Covered Service, CFR 219 and discretionary testing. Liaison with Medical, Labor Relations, Human Resources, and Claims Departments. + Direct and oversee the management of all manpower resources including but not limited to departmental headcount management, manpower resource allocation, trend analysis of employee availability and overtime expenditures. + Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review direct reports and approve performance appraisals. Promote safe work practices and provide safe working conditions. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. + Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example. + Perform other assignments as requested by Senior Management. Qualifications: + Bachelor’s degree in business or a related field of study and a minimum of 10 years of extensive experience related to Safety, Auditing Compliance, Labor, Payroll, and FRA regulations. Equivalent work experience of a minimum of 14 years in progressively responsible roles may be considered in lieu of a degree. + Must have knowledge of operating rules, company policies and procedures, organizational structure, and experience administering such in a large union environment. + Must possess the ability to effectively coordinate with all departments involved in the day-to-day operations as well as employees of all levels of the organization. + Must have a minimum of 8 years of management experience, including expertise in Labor, Safety, Federal Regulations, budgets, and audits. + Must have a sound administrative background, including experience handling personnel as well as administering company policies and procedures. + Knowledge and working experience with various labor agreements and working knowledge of relevant FRA/AAR rules and procedures. + Project and budget management experience, including planning, decision-making, and analytical skills. + Must be able to demonstrate effective communication skills (oral, written, and interpersonal). Must possess the ability to negotiate with union organizations, have political sensitivity, and demonstrate sound judgment skills with a high level of integrity and proven leadership capabilities. + Ability to manage and monitor multiple diverse administrative functions simultaneously. + Incumbent must have the ability and knowledge to effectively represent the Maintenance of Equipment Department as necessary at meetings with Senior Management, outside agencies, and other stakeholders. + Proven ability to implement and manage change. Ability to motivate others and influence decisions. + Ability to select, lead, and motivate employees. Responsiveness to identify potential problems and effective problem-solving skills to recommend solutions. Other Information: In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to, a pre-screening assessment (i.e. physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety sensitive drug/alcohol test may also be required. Equal Opportunity Employment MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.