Summary
Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Deputy Program Manager (DPM). The Deputy Program Manager will assist the FASTC Program Manager (PM) managing the contractor processes and personnel that enable performance under the contract and subordinate task orders. The DPM will report directly to the PM, and coordinate with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and Government Technical Monitors (GTM) when as assigned by PM to do so. DPM will function as the principal interface between the PM and the contractor/PMO. The DPM must be available to work on-site in Blackstone, VA a minimum of (3) three days per week. The position is based at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC) in Blackstone, VA.
Essential Functions
Serve as back-up focal point to PM for all contractor functions that pertain to performance under the contractDPM will act on behalf of the PM during PM absences.Maintain weekly employee FASTC roster and status report to track filled CLINS, new hires, vacancies, resignations, terminations, CLIN changes, and other critical data.Coordinate direct company billing for unit travel needs across domestic and international, in addition to miscellaneous contract expenses.Organize and produce contract deliverable documents for PM review and submissionPlan, coordinate, and oversee professional development training as required.Support PM in new policy/process development and implementation.Represent company for personnel matters as directed by the PM.Coordinate HR issues and incidents, ensuring company responsiveness to requests for leave, pay issues other HR support needs of contract personnel.Coordinate recruiting needs, coordinate and/or conduct pre-screen interviews for initial candidate selections.Perform contract data analytics to detect trends and assess emergent issues.Proactively communicate and collaborate with Contractor employees to analyze needs for information and support on an ongoing basis.Work with PM on corporate budgeting and contract reporting requirements.Ensure compliance with company policies, procedures and practices.May be requested and required to participate in Proposal Support functions due to expertise.Capabilities
Knowledge of the function, policies, and procedures associated with security operations of U.S. Embassies and Consulates preferred.Excellent oral and written communication skills, including ability to communicate solutions effectively to both contractor and government audiences.Knowledge of financial planning and strategy, managing profitabilityDemonstrated ability to manage multiple tasksExcellent oral and written communication skills, including ability to communicate solutions effectively to both technical and non-technical audiencesAbility to function effectively in difficult and challenging situationsSupervisory Responsibility
Will asssist with oversee the day-to-day operation of a federal contract with 200+ onsite staff in multiple locations.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to remain in a stationary position 75% of the time.Occasionally moves about inside the office to access file cabinets, office machinery, etc.Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.Frequently moves standard office equipment up to 25 pounds.Must be able to work indoor conditions 90% of the time.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel
Travel is primarily local during the business day, although out of the area travel to worksites in Fairfax, VA, Dunn Loring VA, Quantico, and others, sometimes including overnight stays is necessary.
Experience
At least Seven (7) years of related professional experience.Must have at least two (2) years of experience as a deputy program manageron a government contract or other management level position within a government contracting company.Education
Bachelor’s degree required. Preferable in a Business, Management, or Security Administration related field.Additional Eligibility Qualifications
Program Management – PMP preferredSolid understanding of federal contracting policies and principlesDemonstrated experience coordinating staffing contract recruiting needs.Demonstrated experience in planning, evaluating, analyzing, and implementing government contract requirements.Demonstrated excellent organizational and coordination skills.Excellent Microsoft Word, Excel, and SharePoint skills.Drug Free Workplace
All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.
Security Clearance
Must be a US citizen and possess or be able to obtain/maintain a SECRET security clearance.
AAP/EEO Statement
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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