At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all. Summary The Generation, T&D Project Management Office uses one scalable project management methodology to manage and provides project, program and construction management services in the delivery of a large portion of PGE’s capital portfolio from new construction to major capital upgrades. In this role, you will be responsible for collecting and processing contractor-submitted information for construction projects. Ensure all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking. As well as, support program email management, facilitating communication between process owners and stakeholders. This involves providing general project team support, executing tasks within various PGE systems, such as Maximo, PGE's work order system of record, for efficient task management and data processing. This position is an adaptable role, subject to change with the evolving needs of the program. _*We are hiring for 3 positions open to both a Design Coordinator level or a Senior Design Coordinator level. The level will be determined based on the successful applicants’ qualifications, experience and demonstrated skills during the interview process. See qualifying requirements below._ + Key Job Information Design Coordinator 6887 Grade 4. B3 + Key Job Information Senior Design Coordinator 6888 Grade 5. B4 Responsibilities + **Work Order Management** Manages work orders in PGE’s work and asset management system (i.e., Maximo). Creatework orders as needed; confirms work order owners and ensures requisite data is entered. Evaluates system information and updates or modifies work orders as needed. Reviews work orders for completeness prior to as-built mapping; adds required information or initiates follow- up work or identifiesfield checks as needed. + **Project Coordination and Support** Coordinates with external and internal stakeholders the timing and sequencing of work orders/activities for assigned projects and schedules accordingly. Collects and reconciles information with respect to work order continuity as needed. RequestsNJUNS tickets to be managed in the National Joint Utilities Notification System (NJUNS) database prior to construction activities on overhead facilities. Ensures required notifications have been provided to affected municipalities and stakeholders. Facilitates requesting required permits, verifies documentation and manages tasks in Maximo to secure permits. Works with Property Services to investigate easement-related issues or specialized permitting required for a specific job. Inputs and maintains project-related data in a variety of company databases. + **Customer Support** Serves as liaison to external contractors; provides job status updates, requests additional design information, and follows up on details to ensure work move forward as requires. + **Reporting** Prepares a variety of recurring and ad hoc departmental reports; summarizes reports and updates company records. + **Senior Design Coordinator is also responsible for:** Serves as lead design coordinator; provides guidance and training to less experienced or contingent worker design coordinators. Identifies, proposes and assists with implementing approved business process improvements. Qualifications Design Coordinator A04 B3 level + **Education** High school diploma or equivalent. + Typically, five or more years of experience coordinating work orders and activities, permitting, or other support functions for engineering or construction projects in the energy industry or a related field or equivalent combination of education and experience. Senior Design Coordinator A05 B4 level + **Education** High school diploma or equivalent. + Typically, eight or more years of experience coordinating work orders and activities, permitting or other support functions for engineering or construction projects in the energy industry or a related field or equivalent combination of education and experience Preferred: + Intermediate knowledge of Microsoft Suite (Excel, Word, PowerPoint). + Intermediate knowledge of the PGE Outage Management (OMS), MAXIMO, GIS, ArcFM Viewer, eRecords and PeopleSoft systems. + Working knowledge of the PGE Electric Service Manual. + Working knowledge of PGE tariffs. + Working knowledge of National Joint Utilities Notification System (NJUNS) is preferred. Working knowledge of fundamentals of electricity. + Working knowledge on how to interpret PGE system map features/legends, ability to identify map grids and use feeder maps. + Working knowledge of applicable permitting requirements in one or more jurisdictions within PGE’s service territory. General Competencies + Intermediate analytical thinking skills. + Intermediate decision-making skills. + Intermediate interpersonal skills. + Working knowledge of the utility industry. . Physical and Cognitive Demands + Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists. + Cognitive Ability to adhere to set response times, deadlines and time-sensitive tasks + Ability to follow accuracy standards Ability to follow through on decision-making tasks + Ability to interact effectively and collaboratively within a team environment + Ability to communicate and problem solve when under stress + Ability to respond and adapt to frequent change + Ability to accept and demonstrate self-awareness when provided constructive feedback + Ability to discern feedback and acknowledge ownership of areas of improvement + Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks + Ability to successfully collaborate with peers, managers and others within the organization + Demonstrates sound memory + Ability to process new information to be applied consistently to work tasks Schedule/Attendance + Ability to work long hours [typically for exempt positions; if included in nonexempt positions, overtime applies] + Ability to work a variable schedule + Ability to report to work and perform work during periods of severe inclement weather + Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance [for part- time positions, change to part-time attendance] Physical Capabilities + Computer use (use computer regularly for entire work shift) + Lifting/pushing/pulling: Up to 10 lbs. + Carrying: Up to 10 lbs. + Unstable surfaces requiring balance (i.e., moving equipment, boats) (check all that apply): + Walking distances and surfaces (long distances and over rough, uneven or rocky surfaces) + Stairs (over 10 steps) Environment - Indoor/Outdoor (check all that apply): + Office PGE supports hybrid flexible work arrangements; and will have a combination of in-the-office and working offsite. However, these arrangements may change due to business needs or changes in responsibility. Compensation Range: $26.15 - $48.86 Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis. PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here (https://portlandgeneral.com/hrcs5511) . **Join us today and power your potential!** Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric. PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting talentacquisition@pgn.com or by calling 503-464-7250. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at dei@pgn.com . To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled. November 17, 2024