Classification Title:

DIR, Finance

Job Description:

FINANCIAL–BUDGET 
Provides analysis on the RCM budget allocation, including detailed information on student credit hour (SCH) generation by department and level, including residential, UF Online and distance education.  Responsible for completion of annual budget prep. Utilize a variety of data sources and reporting tools to analyze historical data, review expenditure trends and provide reports to assist in the college’s planning for the upcoming and subsequent fiscal year(s).
Develops and manages the college’s annual operating budget using multiple funding sources such as state appropriations, foundation, overhead, waiver authority and other.  Recommends annual operating expense budgets for each department, involving the review of past expenditures and current available funds within the college.
Oversees the allocation of funds for summer instruction, reviewing funding requests from departments and providing analysis on revenue versus expense with consideration given to student credit hour (SCH) production.  Reviews all relevant information with Associate Dean for Academic and Student Affairs and/or Dean for final determination of funding.
Oversees the allocation of funds for Academic Year Teaching Assistants and Adjuncts, reviewing budget requests from departments and providing analysis on overall department schedule of courses and instruction load. Utilizes Enterprise Analytics to obtain up to date course schedules and enrollment data.  Reviews all relevant information with Associate Dean for Academic and Student Affairs and/or Dean for final determination of funding.
Responsible for working with sub-units within Dean’s Admin to develop annual division budgets and allocate anticipated costs to the appropriate fund source, ensuring fund availability or the decrease in budget requests.
Oversees and/or processes budget and journal transfers within college at the request of the departments or as budget plans direct within Dean's Admin, such as funds for startup, department operating expense budget, teaching assistants, tuition waivers, etc.
Coordinates with budget officers in the Office of the Provost and Graduate School on financial commitments for new faculty hires, university awards, Graduate Student Funding and Grinter Awards.  As needed, transfers funds to departments and follows-up on use of funds via reports from Enterprise Reporting and internal tracking spreadsheets.

FINANCIAL – ACCOUNTING/REPORTING 
Interprets applicable UF and UF Foundation regulations and policies for financial management and advises deans, department chairs and college staff of changes to regulations, policies and procedures.   Develops internal accounting controls and financial policies and work with administrators and staff to implement policies and procedures.
Coordinates strategic planning through the acquisition of college-wide data on academic programs and employee effort; integrate of fiscal, educational, and human resource-related data to create a master database. Creates metrics with ongoing computation to define aspects of academic productivity at the departmental and college levels; maintains and disseminates productivity-related data.
Provides quarterly reports detailing financial status of the departments’ Appropriation and Cash-Based accounts, analyzing data to ensure financial stability of the departments and college.  Oversees data entry in the Commitment Tracking system and provides reports upon request.  Prepares special budget and financial reports requested by dean, associate deans and chairs. 
Regularly reviews status of all college account balances, with focus on avoiding negative balances and correspondence from Finance and Accounting.  Contacts departments when negative balances occur and request plan of corrective action; follow-up to ensure balances have been adjusted.
Performs Monthly Reconciliation of Dean’s Admin accounts, reviewing reports with dean as required by the University’s Fiscal Responsibility directive.  Requests and collects Monthly Reconciliation Certifications from departments, ensuring UF Fiscal Responsibility guidelines are addressed and random data sampling is being performed each month. Provide direction as needed for running reports and identifying possible areas of concern.  Monitors college/department expenditures to ensure compliance with state and UF regulations.  Contacts departments as needed if specific concerns exist.
Collaborate with the college’s Office of Online and Distance Education (OODE) to ensure the financial stability of the distance education enterprise within the college, supervising the Accounting Specialist whom maintains revenue and expense data., as well as human resource activities on distance education funds .  Meet monthly, or as needed, with Associate Dean of Academic and Student Affairs and OODE to review status of revenues, expenses and commitments.
Review department Distance Learning fee requests, as well as monitor revenue and expenses, ensuring fees are spent appropriately and teaching assistants are distributed according to requests. 
Attends meetings with UF Foundation personnel to review college account balances and usage.
Serves as Fund Administrator for non-scholarship University of Florida Foundation accounts within Dean’s Admin, ensuring appropriate use of funds according to fund purpose.  Reviews scholarship accounts with Development staff to compare existing budgets with anticipated awards.
Reviews and approves department Material & Supply and Equipment Fee requests and re-certifications.  Review fund balances near end of each semester to ensure collected revenue is spent on covered courses and balances do not exceed allowable 15% limit.

FINANCIAL – FISCAL/PROCUREMENT/PAYMENT 
Approve travel and expense reimbursements on behalf of the dean for Dean’s Admin faculty/staff, as well as department chair travel and expense reports, ensuring budget source and expenditures are appropriate, as well as availability of funding.
Approves requisitions, pcard charges, and myPayment Solutions invoices/check requests on for Dean’s Admin unit.  Approves department level purchases and payments as needed in absence of office manager.
Performs troubleshooting on behalf of departments as needed for budget and/or fiscal issues.
GENERAL ADMIN 
Lead monthly college meetings focused on budget and, financial activities, and human resource activities, coordinating with the College Human Resource Coordinator and Research Director to present appropriate agenda items to department Office Managers.  Attend and contribute to university business/finance meetings held to discuss ongoing budget and, fiscal and human resource  policies and procedures.  Participate in campus-wide workgroups for budget/business processes such as PeopleSoft updates, Enterprise Systems reporting, etc. 
Represents the College at university meetings and forums to ensure dissemination of current fiscal policies and procedures to College personnel. Will represent the College in strategic planning activities organized by the University, e.g., the Huron Group initiative
Acts as college level Property Custodian for Asset Management, responsible for approving user requests and reviewing department activities to include surplus property actions and off-site certifications.
Acts as college level Space Allocation approver, ensuring departments certify allocated space by university deadline and provide final approval of certification.
Collaborate with college HR Coordinator to review faculty and staff letters of offer for appropriate startup language and funding amounts.

Expected Salary:

Commensurate with qualifications and experience

Minimum Requirements:

Masters degree in an appropriate area and six years of relevant experience; or a bachelors degree in an appropriate area and eight years of relevant experience.

Preferred Qualifications:

Experience interpreting laws, rules, and directives; knowledge of State of Florida and University of Florida purchasing, human resource and budget procedures; effective communication, organizational and facilitation skills. Proficient in PeopleSoft and Excel.

Special Instructions to Applicants:

In order to be considered for this position, a cover letter, resume and at least three professional references that can be contacted must be uploaded to this requisition. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No