Director, Accounting/Payment Operations
University of Rhode Island
Posting Details Position Information Posting Number SF01926 Job Title Director, Accounting/Payment Operations Position Number 108631 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 16 Pay Grade Range Anticipated Hiring Range: $110,000 - $130,000 Status Calendar Year, Full-time, Permanent Department Information Department General Accounting Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
_________________________________________________________________________________________________
BASIC FUNCTION:
Responsible for the Accounting/Payment Operations for the University of Rhode Island. Oversee the following functions: Payment Operations including, Accounts Payable, Check Distribution, Travel and Vendor Management. Responsible for developing, improving, and implementing policy, procedures, best practice processes to improve internal controls and supporting accounting operational needs. Coordinate financial and administrative functions between the University, the Board of Trustees (Board), and the State Department of Administration.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate and work with the Purchasing Department and the Controller’s Office, including the Associate Director of Financial Systems to manage the financial and operational impacts of financial system modifications, upgrades, and improvements. Recommend and develop processes to consolidate accounting operations where appropriate technology and resources are made available.
Develop and monitor accounting policies and procedures to support well-controlled accounting operation and financial systems. Ensure that state and federal regulations are incorporated in fiscal policies. Monitor and assess financial operations and procedures to ensure compliance with University business and financial operational policies.
Develop and monitor accounting and supplier procedures to ensure best practices are being followed in the University’s eProcurement system. Continually review processes and procedures to ensure that URI is using the most efficient and best business practices to streamline the invoice processing in order to pay vendors in a timely manner.
Work with the State of RI on invoices that are required to be paid through their system, ex: Revenue Bonds, Asset Protection, and General Obligation Bonds.
Be responsible for vendor management, and for coordinating and maintaining a consistent understanding of the processes and procedures and regulatory information for vendors according to both state and federal guidelines.
Maintain current knowledge of financial methodologies, technologies, and regulatory environments necessary to support financial operations.
Provide resources for the functional support of financial system and eProcurement system implementation, upgrades, and enhancements. Provide guidance for planning and prioritization. Help assess risks and resource requirements needed to support projects.
Work in coordination with the Purchasing Department and the Controller’s Office, including the Associate Director of Financial Systems to develop and instruct training classes for staff and University community on upgrades, new function, reports, or other changes to financial system and any other changes in accounting processes on the University’s ERP system as well as its eProcurement system.
Perform reporting and financial analysis as required by the University, state, and federal guidelines.
Responsible for overall supervision, direction, and training of Accounting Operations personnel.
Assist in developing, maintaining, and administering the Accounting Operations budget.
OTHER DUTIES AND RESPONSIBILITIES:
Perform additional duties as assigned.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management and spreadsheet software. Financial software systems.
Required Qualifications REQUIRED:
1. Master’s degree in accounting, finance or business administration.
2. Minimum of seven years of combined accounting/auditing experience and/or payment operations experience with progressively increasing responsibility in a financial area.
3. Demonstrated supervisory experience (including overseeing multiple direct reports).
4. Demonstrated experience with complex financial software systems.
5. Demonstrated ability to prepare and present detailed studies, reports, and to make recommendations based on those studies.
6. Demonstrated customer service skills.
7. Demonstrated ability to be a team leader and work collaboratively with other team members.
8. Demonstrated ability to prioritize workloads.
9. Demonstrated problem-solving and decision-making skills.
10. Demonstrated strong interpersonal and verbal communication skills.
11. Demonstrated proficiency in written communication skills.
12. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated higher education experience.
2. Demonstrated experience working in a financial operational role including either accounts payable or purchasing.
3. Demonstrated PeopleSoft Financials experience.
4. Demonstrated experience with eProcurement systems, such as Jagger.
______________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 01/16/2025 Closing Date 01/30/2025 Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14571 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
_________________________________________________________________________________________________
BASIC FUNCTION:
Responsible for the Accounting/Payment Operations for the University of Rhode Island. Oversee the following functions: Payment Operations including, Accounts Payable, Check Distribution, Travel and Vendor Management. Responsible for developing, improving, and implementing policy, procedures, best practice processes to improve internal controls and supporting accounting operational needs. Coordinate financial and administrative functions between the University, the Board of Trustees (Board), and the State Department of Administration.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate and work with the Purchasing Department and the Controller’s Office, including the Associate Director of Financial Systems to manage the financial and operational impacts of financial system modifications, upgrades, and improvements. Recommend and develop processes to consolidate accounting operations where appropriate technology and resources are made available.
Develop and monitor accounting policies and procedures to support well-controlled accounting operation and financial systems. Ensure that state and federal regulations are incorporated in fiscal policies. Monitor and assess financial operations and procedures to ensure compliance with University business and financial operational policies.
Develop and monitor accounting and supplier procedures to ensure best practices are being followed in the University’s eProcurement system. Continually review processes and procedures to ensure that URI is using the most efficient and best business practices to streamline the invoice processing in order to pay vendors in a timely manner.
Work with the State of RI on invoices that are required to be paid through their system, ex: Revenue Bonds, Asset Protection, and General Obligation Bonds.
Be responsible for vendor management, and for coordinating and maintaining a consistent understanding of the processes and procedures and regulatory information for vendors according to both state and federal guidelines.
Maintain current knowledge of financial methodologies, technologies, and regulatory environments necessary to support financial operations.
Provide resources for the functional support of financial system and eProcurement system implementation, upgrades, and enhancements. Provide guidance for planning and prioritization. Help assess risks and resource requirements needed to support projects.
Work in coordination with the Purchasing Department and the Controller’s Office, including the Associate Director of Financial Systems to develop and instruct training classes for staff and University community on upgrades, new function, reports, or other changes to financial system and any other changes in accounting processes on the University’s ERP system as well as its eProcurement system.
Perform reporting and financial analysis as required by the University, state, and federal guidelines.
Responsible for overall supervision, direction, and training of Accounting Operations personnel.
Assist in developing, maintaining, and administering the Accounting Operations budget.
OTHER DUTIES AND RESPONSIBILITIES:
Perform additional duties as assigned.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management and spreadsheet software. Financial software systems.
Required Qualifications REQUIRED:
1. Master’s degree in accounting, finance or business administration.
2. Minimum of seven years of combined accounting/auditing experience and/or payment operations experience with progressively increasing responsibility in a financial area.
3. Demonstrated supervisory experience (including overseeing multiple direct reports).
4. Demonstrated experience with complex financial software systems.
5. Demonstrated ability to prepare and present detailed studies, reports, and to make recommendations based on those studies.
6. Demonstrated customer service skills.
7. Demonstrated ability to be a team leader and work collaboratively with other team members.
8. Demonstrated ability to prioritize workloads.
9. Demonstrated problem-solving and decision-making skills.
10. Demonstrated strong interpersonal and verbal communication skills.
11. Demonstrated proficiency in written communication skills.
12. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Demonstrated higher education experience.
2. Demonstrated experience working in a financial operational role including either accounts payable or purchasing.
3. Demonstrated PeopleSoft Financials experience.
4. Demonstrated experience with eProcurement systems, such as Jagger.
______________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 01/16/2025 Closing Date 01/30/2025 Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14571 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Master’s degree in accounting, finance or business administration? Yes No * Do you have a minimum of seven years of combined accounting/auditing experience and/or payment operations experience with progressively increasing responsibility in a financial area? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other
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