Department: Accounts Payable and Procurement FLSA Status: Exempt Reports to: VP, Finance Operations Salary Title of Position: Director, Accounts Payable and Procurement Range: $100,000.00 - $115,000.00 Positions reporting to this position: Accounts Payable and Procurement Associate (s) Purpose of the Position Reporting to the VP, Finance Operations, the Director, Accounts Payable and Procurement, has responsibility for the payable and procurement operations and compliance management consisting of approximately 10,000 annual payments generated by 50 vendors associated with over 15 shelters, supportive, and office sites. The Director, Accounts Payable and Procurement has direct line responsibility for four staff and works closely with the Contracts and other Finance team members. The incumbent is expected to have a process improvement mindset with the ability to evaluate current processes, prioritize, and implement opportunities for continuous progress that will increase productivity, and streamline workflows to align with changing needs. The Director, Accounts Payable and Procurement will monitor compliance to ensure adherence to Win’s purchasing and payment standards, rules, and regulations by keeping updated on Win’s policies and procedures and to manage, direct and coordinate the activities and personnel of the procurement and accounts payable team. This position is responsible for the overall development and implementation of purchasing strategies and work processes for Win. The Director, Accounts Payable and Procurement, administers the organization of the filing and storage of all related documents. Responsibilities: + Provide strong, strategic leadership, innovation, and planning to the unit to ensure work efficiency. + Direct and manage day-to-day operations of Win’s disbursement and procurement functions. + Develop, lead, and execute procurement and payable strategies. + Manage staff while ensuring all purchases, accounts payable, expenses, and credit card activities throughout the system are completed in an accurate, timely, and compliant manner. + Ensure high levels of performance, achievement of goals, and quality of results through managers and team members. Lead by example and create an environment that fosters process efficiency and effectiveness through encouraging ideas for process change. + Review reports prepared for government contracts and financial statements audits. + Comply with all applicable Win policies, procedures, and regulations, including, but not limited to, number of quotes, bids, evaluations, approvals, etc. + Develop negotiation strategies and pricing for contracts, where applicable, in coordination with the VP, Finance Operations. + Work closely with other functional areas and external vendors to ensure that transactions and procedures are compliant with Win policies, (includes interaction with external auditors). Develop partnerships with vendors and suppliers. + Determine quantity and timing of deliveries for optimal use of supplies and monitor and forecast upcoming purchasing needs for Win. + Attend all staff meetings, training courses and other meetings that impact the Accounts Payable and Procurement Department. + Coordinate multiple projects with concurrent deadlines. + Track and monitor all internal and external communications related to the Accounts Payable and Procurement Department. + Coordinate with VP of Finance Operations the timing and volume of payables to be paid based upon cash flows. + Reviews all prepared reconciliations and aging analyses. + Manages and directs the procurement and accounts payable team, including assignment of work activities and monitoring of workflow. + Directs and participates in the analysis, review, and processing of all vendor payments in accordance with applicable laws, regulations, and procedures. + Directs and participates in the review and preparation of the annual 1099 filings and unclaimed property reporting and the semi-annual stale check Position Summary. + Directly supervise Accounts Payable and Procurement staff. + Complete performance evaluations on time. + Performs other related duties and special projects, as assigned. Essential Functions: + Must be able to sit at a computer for most of the workday. + Must be able to use public transportation to attend Win meetings and other related events. Minimum Qualifications: + BA/BS in Accounting required. + A minimum of five (5) years of experience working in a high-volume accounts payable and procurement environment plus or equivalent, at least, two (2) years working in a nonprofit financial setting. + A minimum of three (3) years of supervisory experience. + Commitment to Win’s mission, vision, and values. + Proven experience in the daily processing of large batches of vouchers. Must have knowledge of generally accepted accounting and financial practices (GAAP) to manage and process accurate and timely payments to both external and internal customers. + Must have comprehensive knowledge of accounts payable and procurement functions. + Ability to demonstrate sound judgment, and an open and collaborative style of leadership that encourages teamwork and cooperation and be a robust role model, manager, and coach. + Exhibit a passion for excellent customer service and a commitment to exceptional quality, be dependable, customer-focused, result-oriented, and willing to work as a leader and member of a team. + Excellent detail orientation with strong problem-solving, management, and financial skills, and ready to deal with a diverse customer base, with the ability to make decisions and effectively resolve conflicts. + Excellent oral, written, and interpersonal communication skills. + Must have strong organizational skills and be able to handle multiple projects and changing priorities and exercise tact and diplomacy at all times. + Ability to adapt and handle multiple tasks within a fast-paced, deadline driven environment. + Must have a passion for excellent customer service and commitment to exceptional quality. + Must demonstrate exemplary leadership. + Demonstrated use of MIP and Sage Intacct software systems. + High proficiency in Microsoft Office (Word, Excel, Outlook). Core Competencies: + Leading Others: Leads by example and “rolls-up” sleeves. Assists with the implementation of initiatives and escalates issues appropriately. Develop knowledge of internal policies and procedures for responding to issues. + Facilitating Change: Assists in overcoming resistance to change. Inspires and motivates others. Develops and meets challenging but achievable goals with the clients’ well-being in mind. + Managing Performance: Monitor performance against predetermined standards set by Win. Shares constructive feedback, quickly adjusts to new demands. Holds self and staff accountable for performance. + Applying and Developing Expertise: Takes issues to the appropriate people within the organization to obtain the most accurate information for the best outcome. Apply technical knowledge to solve a range of problems. Understands and upholds all policies and procedures described in Win’s Employee Handbook. + Collaborating and Communicating: Values the full spectrum of diversity and inclusion for staff and other stakeholders. Listens well and actively engages others with honesty and integrity. Win is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.