Job Description New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. NYCEM’s Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts. The Finance Unit works to increase the agency’s capabilities through identifying and securing grant funding, assisting units in developing programs that meet the objectives of the City’s investment strategies, continuing sustainment of key agency programs, and ensuring compliance with applicable regulations. NYCEM receives funding from several sources including City Tax Levy (CTL) and Federal government programs such as the Homeland Security Grant Program and the Local Emergency Performance Grant. These initiatives seek to enhance the preparedness of local and regional governments in many areas including citizen preparedness, law enforcement, public communications, planning, among others. The Finance Unit manages all aspects of the agency’s budget, from daily purchasing and travel approvals to reporting on the multiple funding sources the agency receives. The Director of Financial Recovery & Compliance will work as part of the Office of the Chief Financial Officer within the Finance Division and will be expected to support all related division activities. The Director of Financial Recovery and Compliance will lead the agency in responding to operational and financial audits by external parties, manage all aspects of accounts payable work, and oversee the agency’s financial cost recovery efforts with the goal of maximizing reimbursement to the City. The Director of Financial Recovery & Compliance will: - Supervise accounts payable and financial recovery & compliance staff on daily tasks, workflow and deadlines - Lead the response to audits and monitoring activities from third-party consultants and oversight agencies including but not limited to NYC OMB, NYS DHSES, Federal Emergency Management Agency (FEMA), NYC Department of Investigations (DOI), the NYC Comptroller’s office, and the Mayor’s Office of Risk Management and Compliance - Analyze audit findings and implement corrective action plans when necessary; refer to manuals to support audit findings and to reinforce recommendations - Foster greater compliance with rules and regulations and regulate disallowances to ensure that monies are used for the intended purpose - Manage and implement agency evaluation of internal controls to ensure agency procedures comply with applicable regulations - Ensure that proper accounts payable processes are implemented in line with NYC Comptroller Directives and in accordance to applicable accounting and grant rules - Oversee invoice processing as well as monthly reconciliation of agency credit cards to ensure payments are administered and paid timely and accurately - Lead the Disaster Cost Recovery program for NYCEM and manage FEMA public assistance funding in an effort to maximize federal reimbursement after a major disaster - Assist other NYC agencies in maximizing federal reimbursement pre and post-disaster and/or staff deployment to non-NYC emergencies - Develop and refine the Finance Unit’s policies and procedures for EOC activations - Coordinate and lead the New York City Urban Area Working Group (UAWG) activities to establish regional collaboration on the Urban Area Security Initiatives (UASI) grant program objectives. - Liaise and coordinate with external partners including the New York City Office of Management and Budget’s (OMB) Homeland Security Compliance and Monitoring Unit, NYS Department of Homeland Security and Emergency Services (DHSES), program consultants, project managers, and other city, state and federal agencies as needed - Attend meetings, conferences and workshops, as applicable PREFERRED SKILLS The ideal candidate will possess the following skills and qualifications: - Excellent verbal and written communication - Audit experience preferred - Strong meeting facilitation and time management - Exceptional attention to detail - Proven track record of managing multiple projects concurrently and consistently while meeting deadlines - Background in FEMA Public Assistance eligibility a plus - Demonstrated ability to work effectively under pressure - Proficiency in Microsoft Excel and Microsoft Word - Experience with the City's Financial Management System (FMS 2 and 3) - Familiarity with City's FMS reports (InfoAdvantage) - Familiarity with Code of Federal Regulations rules desirable Competencies - everyone: o Knowledge – possesses appropriate subject matter expertise. o Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership. o Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking. o Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message. o Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives. Competencies – managers: o Strategic Planning – creates a strategic vision and plan for the unit and communicates a path toward it; ensures unit activities contribute to the articulated vision; aligns the unit’s goals with the broader HCM and agency goals. o Decision Making – demonstrates confidence, decisiveness, adaptability, and good judgement; brings solutions not problems; makes informed, equitable, and sometimes difficult decisions. o Relationship Building – values and seeks diverse perspectives by demonstrating awareness, sensitivity, and acceptance of cultural differences. o Giving and Receiving Feedback – delivers specific and growth-centered feedback whenever the opportunity presents; listens and receives honest and open feedback without defensiveness; provides actionable and constructive suggestions, resources, and guidance on how to improve, enhance, or expand efforts. o Communication {to unit} – Regularly communicates the alignment of individual work with unit and agency goals and how it connects to the broader mission of the agency; creates deliverables that are clear, well-written, appropriate to the topic, and targeted to the audience; models integrity and communicates truthfully and transparently, even when difficult or uncomfortable to do so. o Coaching – Uses coaching techniques to support staff, helping them develop and enhance skills by demonstrating and working together; encourages staff professional development, working with staff to develop goals and recommending resources for learning; stays connected on tracking progress; recognizes individual strengths, challenges, and styles, and determines how best to support each person with these in mind; creates environment in which staff members feel open to seeking help, guidance, and support from colleagues or managers as needed. o Team Management – Writes and conducts annual evaluations that include specific examples that demonstrate each individual’s progress toward attainment of goals as well as areas for continued growth; monitors and supports staff progress without micro-managing; mediates conflict among staff, negotiating compromises and solutions when conflicts arise; monitors workload and stress levels among staff members, makes efforts to reduce stress levels through flexible work schedules , listening, and redirecting workflows as possible; is well-versed in all agency policies and procedures; seeks guidance to support team members necessary **Studies have shown that women, people of color, and other under-represented groups are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are interested in finding the best candidate for the job and will consider any equivalent combination of knowledge, skills, education and experience to meet qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.** ADDITIONAL INFORMATION: - The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between. - Candidates must be authorized to work in the United States without employer support to be eligible for selection. - **IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.** Qualifications 1 . A four-year high school diploma or its educational equivalent and eight years satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made. 18 months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in one or a combination of the areas listed in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or 3. A master' s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or related field, and three years of satisfactory full-time professional experience in one or a combination of the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent and the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.