University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Director of Administrative and Academic Services - Materials Science and Engineering - Penn Engineering Job Profile Title Director A, Academic Affairs Job Description Summary Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/ The Director will manage and support the Materials Science and Engineering department in daily and long-term needs. Provide administrative support to department chair with scheduling of meetings, maintaining calendar, preparing correspondence and reconciling expenses. Assist department chair in management of department with regard to faculty and staff issues; overseeing academic issues and deadlines; department planning, space planning and renovations as needed; and acting as liaison for/with faculty, students, staff, other departments, school, university and external customers. Supervise administrative staff (2). Compile dossiers for faculty appointments, reappointments and promotions cases and lecturer appointments. Coordinate faculty recruiting process to include meetings with search chair and committees, planning and placement of advertisements online, in publications and department website. Coordinate candidate visits and processing of dossiers. Oversee postdoc population and TA assignments. Plan and manage all department events and reconcile expenses on Concur. Provide administrative support to faculty as needed. Manage facility maintenance requests and liaison with LRSM Building Administrator in maintaining MSE labs. Schedule faculty meetings, oversee ordering and maintaining of all supplies and equipment in offices. Job Description Job Responsibilities + Provide administrative support to the department chair in management of department with regard to faculty and staff issues; overseeing academic issues and deadlines; space planning and renovations as needed; and acting as liaison for with faculty, students, staff, other departments, school, university and external customers. + Compile dossiers for faculty appointments, reappointments and promotions cases as well as Senior Lecturer and Lecturer appointments. Coordinate faculty recruiting process to include meeting with search chair, placing advertisements, overseeing Interfolio, candidate visits and processing of dossiers, and acclimation of new faculty members. Oversee the TA hiring for Spring, Summer and Fall semesters by producing appointments letters and providing PEFS with necessary information. + Supervise MSE Staff. Manage workflow distribution and supervise administrative staff in daily and long-term needs. Support their individual mission as Graduate and Undergraduate Coordinators and support a balance in duties assigned to assist department needs. Evaluate performance. + Plan and manage all department events and reconcile expenses on Concur. + Provide administrative support to department chair with scheduling of faculty meetings, maintaining calendar, preparing correspondence and reconciling expenses. + Provide administrative support to other faculty and lecturers. + Oversee space needs for faculty, staff and student and maintenance of department offices and labs. Perform additional duties as assigned. Qualifications Bachelor's degree and 3 to 5 years of experience or an equivalent combination of education and experience. High level of initiative and independent judgement. Previous experience in an academic environment highly preferred; knowledge of post- secondary admissions and advising; ability to manage multiple projects simultaneously; advanced computer skills, supervisory experience; event planning and time management; excellent organizational, written and oral communication skills. Familiarity with financial and budget management desired. Previous experience with social media platforms helpful. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Engineering and Applied Science Pay Range $51,824.00 - $95,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law . Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits + Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. + Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. + Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. + Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. + Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. + Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. + University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free. + Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. + Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. + Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements. + Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. ​ To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.