Position: Director of Finance and Operations

Project: USAID/Ukraine Revenue and Expenditure Governance Reforms Operationalized (RevGRO) Activity

Period of Performance: LTTA

Location: Kyiv, Ukraine

Reports to: Chief of Party

Project Background

The USAID/Ukraine Revenue and Expenditure Governance Reforms Operationalized (RevGRO) Activity will promote fiscal resilience, transparency, and accountability by enhancing state revenue generation and financial management in Ukraine.  This will be achieved through the Activity’s three objectives: Increased national revenue through support to tax and customs policy, administration, and institutional reforms; Strengthening public investment management, expenditure management, and audit in line with international standards; and enhancing civic oversight and private sector engagement and fiscal policy.

Position Description

The Director of Finance and Operations is a key member of the project leadership team. He/she will play a pivotal role overseeing RevGRO’s daily programmatic operations including project accounting, financial reporting, and ensuring adherence with DAI’s rules and USAID regulations. They will administer cost controls and track expenditures against RevGRO’s technical mandate and will supervise finance and operation staff specialists responsible for human resources, finance, procurement, and logistics The Director of Finance and Operations will report to the Chief of Party (COP).

Key Duties and Responsibilities

Management:

·       Responsible for gaining comprehensive knowledge of DAI’s USG Project Management Manual, Project Schedule of Authorities, and for identifying areas where policies, procedures and/or practices may not be fully aligned with project management methodology and make changes and/or recommendations to the COP and home office project management. .Supervises and provides training, guidance and direction to project Finance and Operations staff. Provides surge support when staff in unavailable.

·       Responsible for coordinating documentation requirements between the project’s various departments i.e., Procurement, IT, Logistics, Human Resources, Technical/Delivery, and other areas.

·       Works to identify any implementation bottlenecks. Develops and proposes solutions to COP and DCOP and execute agreed solution.

·       Contributes to quarterly performance and risk management reviews by identifying and rating risks while working in coordination with project and home office project management to design time-bound and accountable mitigation actions. 

Operations:

·       In coordination with the HR and Recruitment Manager, manages the recruitment of short-term and long-term technical and operations staff including, salary negotiations, evaluation, and termination of employees, in consultation with the COP.

·       For new hires, confirms that all paperwork is submitted, and personnel files are complete and compliant (in both hard and soft copy) with DAI policy, local labor laws, and USAID regulations.

·       Coordinate with other DAI/USAID projects that are either global/buy-in in nature and/or being implemented in buy-in countries or with buy-in operating units to ensure effective collaboration and efficiency of operations.

·       As needed, and until a local finance and operations manager is hired, they will be responsible for annual corporate filings or other statutory requirements and ensuring the project remains compliant with registration in Ukraine. Reviews and manages local processes and residential paperwork for project expats. Coordinates project needs with local legal counsel. Manages office lease and relationship with landlord.

Financial Management and Reporting:

·       Supports the COP on all contractual and financial matters with the client, partners, and beneficiaries and takes part in the preparation of budgets and realignments.

·       Contributes to review, reporting and planning cycles, and draws on project delivery background to contribute to implementation strategy and delivery management.

·       Oversees the internal financial management processes as well as the financial reporting.

·       Oversees disbursement of funds in compliance with internal procedures and Schedule of Authorities and reviews backup documentation completeness for all project related transactions.

·       Responsible for ensuring accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.

·       Proactively coordinates with technical Team to conduct budget estimates for technical activities.

·       Prepares monthly financial projections based on scheduled activities.

·       Develops and maintains reports of status of financial management activities (i.e., monthly and quarterly reporting).

·       Reviews and submits monthly field reports and reconciliations.

·       Monitors and submits advance, commitment, and grants reports as applicable.

·       Develops and submits other project reports necessary and based on registration requirement to local authorities.

·       Monitors and reports on partner/vendor payment schedules and obligations.

·       Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.

·       As needed, supervising local employee payroll in compliance with established employment agreements and modifications. Ensures taxes are tracked, recorded, and reported as needed.

Compliance:

·       Maintains and updates all operational and financial policies and procedures to ensure project compliance with local labor law, tax law, DAI policies and USAID regulations.

·       Ensures project staff are properly trained in project data management systems, personnel policies, financial procedures, and procurement, and that staff actively incorporate the data management systems into daily project activities.

·       Ensures that financial and administrative records as well as project personnel documentation, are obtained, maintained, verified, and safeguarded appropriately in related databases. This includes conducting random spot checks and internal reviews.

·       Ensures staff compliance with timekeeping policy and recordkeeping.

·       Other tasks as assigned by the COP.

Qualifications

·       Master's degree and at least 8 years of prior work experience working on USAID-funded development programming or bachelor's degree and at least 10 years of prior work experience working on USAID, or other donor-funded development programming.

·       Strong understanding of Field Operations Manual (FOM) and experience with internal controls and audit processes (e.g. procurement, local subcontract agreements, HR records, finance vouchers, etc.)

·       Demonstrated experience working with diverse teams in a fast-paced environment.

·       Supervisory experience of financial and administrative project teams.

·       Knowledge of USAID rules and regulations preferred.

·       Knowledge of DAI policies, procedures and systems preferred.

·       Excellent interpersonal skills, including a track record of successful coordination and effective working relations with a wide range of stakeholders (e.g., vendors, service providers).

·       Demonstrated ability to handle sensitive and confidential information responsibly and ethically.

·       Strong communication skills both written and oral in English.

Back Share Apply Now