The Disbursements Specialist is responsible for high volume processing of consignment for Canadian and USD markets. The primary mandate for the Specialist will be to ensure all consignments are paid on time and that appropriate remittance processes and systems are adhered to.

 

 

Degree in accounting or a combination of experience and education. 2-3 years – accounting experience, AP administrator, account reconciliation, customer service experience preferredExperience with Oracle EBS or Oracle Cloud is an assetProficiency with Microsoft Excel and word.Fluent verbal and written communication skills in English.Organized, detailed-oriented and able to multi-task in a fast-paced environment.Expected salary for this role is $54,200.00. 

Key Responsibilities

Review, verify, and process consignment files to create settlement statements and issue accurate payments for consignments in accordance with the company’s contractual obligations.Follow up and obtain clarification on any discrepancies or inaccuracies on invoices and settlement statements.Use pre-set guidelines to code invoices to the general ledger.Investigate and resolve any unpaid or late payments.Process cheque runs, electronic funds transfers, and wire payments to consignors, lien holders and suppliers in a timely manner.Reconcile settlement statements to the general ledger prior to mail-out and month end. Reconcile repair & hauling accounts to ensure recovery of funds.Balance commissions in various systems.Ensure coding on cost refunds/changes is correct.Prepare weekly Delayed and Outstanding Payment report and follow-up for explanations for the delays.Liaise with Search and Review departments to continually monitor files ready for settlement statements, post-sale changes, and corrections such as price adjustments, deductions, and bills for deficiencies.Prepare Monthly reconciliations for assigned accounts to identify and resolve unreconciled items.

 

General Responsibilities

 

Responsible for seller and lienholder payments to be paid within contractual obligations.Research and respond to consignor and supplier inquiries.Responsible for maintaining the electronic funds transfer and wire information database.Collects, verifies and maintains accurate and complete information on applicable suppliers.Assist with month end closing and reporting.Performs other accounting administrative duties as required.Flexibility and willingness to work varied hours and occasional overtime hours.